Office Administration and Receptionist

Syndicate Communications; Melbourne; On-site; AUD 50,000 - 60,000; Full time

Job summary

Syndicate Communications is seeking an organised Administration Officer / Receptionist for our Mount Waverley office. You will support the VIC State Manager and National Administration Manager with daily office operations.

Your role includes greeting visitors, coordinating admin tasks, onboarding new staff and maintaining records, as well as supporting travel bookings and supplier relationships.

Qualifications

• Reliable and well organised with ability to handle multiple tasks.
• Previous reception or office administration experience.
• Clear and friendly communication skills.
• Good attention to detail and accurate record keeping.

Responsibilities

• Answering phone calls, directing enquiries and welcoming visitors.
• Organising office supplies, mail, couriers and stationery.
• Preparing uniforms, PPE kits and starter packs for employees.
• Assisting with new employee onboarding and maintaining employee records.
• Booking company travel and accommodation.
• Helping coordinate vehicle servicing, repairs and inspection records.
• Supporting the team with compliance records, safety checks and training documentation.
• Coordinating office maintenance and assisting with office events.
• Completing general administration tasks, including printing, filing, scanning and data entry.
• Maintaining good working relationships with suppliers, subcontractors and clients.

Skills

Reception

Organised

Communication

Attention to detail

Time management

Teamwork

Data entry

Education

High school or equivalent

Tools

Simpro

Microsoft Word

Excel

Outlook

Job description

Syndicate Communications – Mount Waverley VIC

Syndicate Communications | Mount Waverley, VIC | Full-time

Syndicate Communications is a national company with over 26 years in business and offices across five states. We’re looking for an organised and approachable Administration Officer / Receptionist to join our Mount Waverley office.

Reporting to the VIC State Manager and National Administration Manager, you’ll help keep the office running smoothly and provide day-to-day support to our team.

About the role

• Answering phone calls, directing enquiries and welcoming visitors.
• Organising office supplies, mail, couriers and stationery.
• Preparing uniforms, PPE kits and starter packs for employees.
• Assisting with new employee onboarding and maintaining employee records.
• Booking company travel and accommodation.
• Helping coordinate vehicle servicing, repairs and inspection records.
• Supporting the team with compliance records, safety checks and training documentation.
• Coordinating office maintenance and assisting with office events.
• Completing general administration tasks, including printing, filing, scanning and data entry.
• Maintaining good working relationships with suppliers, subcontractors and clients.

About you

• You’re reliable, well organised and comfortable helping with a variety of tasks. You enjoy working with others and can manage your time while keeping an eye on the details.
• Previous experience in reception or office administration.
• Clear and friendly communication skills.
• Good attention to detail and accurate record keeping.
• Confidence using Microsoft Word, Excel and Outlook.
• The ability to prioritise tasks and work independently when needed.
• A willingness to learn our systems and follow office and safety procedures.
• Previous administration experience within a trades, construction or field service business would be ideal. Experience with Simpro would also be helpful, but isn’t essential.