NSW Event Coordinator

Property Council of Australia; Sydney; Hybrid; AUD 60,000 - 80,000; Full time

Job summary

Property Council of Australia – Sydney CBD NSW is seeking a NSW Event Coordinator to manage logistics for designated NSW events, ensuring they run smoothly, meet budget expectations and deliver a positive experience for members and sponsors.

The role requires strong event coordination experience, attention to detail, excellent communication, and the ability to manage multiple tasks in a dynamic environment. Flexible working arrangements and CBD offices available.

Qualifications

• Experience coordinating events from small to large scale with a focus on logistics and attendee experience.
• High attention to detail with accuracy in planning, run-sheets and information management.
• Excellent verbal and written communication; ability to tailor messages to audiences and stakeholders.
• Strong time management to meet budgets, timelines and deliverables.
• Ability to work independently in a small team and collaborate across departments.

Responsibilities

• Coordinate and deliver events including lunches, breakfasts, PD courses, forums, networks, conferences and ad hoc events.
• Develop event plans, manage timelines, stakeholders and budgets to ensure targets are met.
• Prepare run sheets, speaker briefs and sponsor briefings with accurate detail.
• Liaise with Event and Marketing Manager to ensure sponsor deliverables and branding are in place.
• Arrange travel, accommodation and logistics for speakers and guests; manage onsite activities.

Skills

Event coordination

Attention to detail

Communication skills

Time management

Stakeholder management

Independent working

Teamwork

Willingness to travel

Education

Events management qualification

Job description

Property Council of Australia – Sydney CBD NSW

TheProperty Council of Australia is the leading advocate for one of Australia'smost significant industries, representing organisations that invest in,develop, own and manage property across the country.

Wework closely with government, industry leaders and our members to createstronger communities, better cities and a more prosperous future.

Aboutthe Role

We currently have an exciting opportunity for a NSW EventCoordinator to join the team and be responsible for managing logistics fordesignated events in the NSW Division, ensuring all events run smoothly, meetbudget expectations and deliver a positive experience for Property Councilmembers and sponsors.

Key Responsibilities:

• Coordination and delivery ofevents, including but not limited to business lunches and breakfasts,professional development courses, forums, networking events, conferences andother ad hoc events
• Contribute to event plansincluding managing relevant stakeholders, setting and managing timelines
• Provision of correct informationfor web definition set-up, preparation of run-sheets, chair notes and sponsorbriefings as necessary, ensuring complete attention to detail
• Manageand track individual event budgets to ensure they are on track to reach targets
• Manage externalproviders to ensure the effective delivery of services required to deliverthe event
• As required, book andconfirm availability of speakers, obtain speaker biographies and marketingassets, and arrange pre-event briefings with speakers
• Developrun sheets and distribute accordingly
• Liaisewith NSW Event and Marketing Manager to ensure sponsor deliverables aremet and Property Council promotional collateral, including table signageand brand promotion is displayed
• Organisetravel/transfers and accommodation for speakers, dignitaries, staff andany other special guests as required
• Manageall onsite activities including staff, emcee and speakers
• Development and distributionof post event surveys

WhatYou'll Bring

• Previousexperience in events coordination demonstrating ability to multi-task andproject manage under difficult scenarios and at different stages of their eventcycle
• Demonstrated experience working with detail-oriented taskswith a high level of accuracy, customer focus and professionalism,self-motivated
• Marketing experience and/or expertise an advantage
• Excellent communication and interpersonal skills,particularly verbal, and can adapt to style and medium to suit message andaudience
• Excellent time management skills and ability to prioritise tomeet and exceed deadlines
• Professional attitude and professional personal presentation
• Highly organised and efficient – ability to juggle andprioritise many tasks at the same time through the use of effective timemanagement skills
• Demonstrated ability to work independently and flexibly in asmall team environment and under direction
• Hard working, bright, astute, quick thinker and a ‘can-do’attitude
• Qualifications in events management would be highlydesirable
• Willingness to travel interstate from time to time

Andwhat else?

Atthe Property Council, you'll be part of a purpose-driven organisation thatvalues collaboration, accountability and continuous improvement.

Wesupport ongoing professional development, fostering a culture of continuallearning and improvement. Our offices are located in the CBD, close to publictransport and we support flexible working arrangements, ensuring you have awork-life balance. Our wellbeing programs offer a range of lifestyle benefits,and you even get a day off on your birthday!

Asa Diversity Council of Australia Inclusive Employer (2022-2026 ) the PropertyCouncil of Australia is committed to building a more inclusive and diverseworkplace.

Weencourage applications from Aboriginal and Torres Strait Islander peoples,people of all genders, LGBTQIA+ communities, people with disabilities, thosewith caring responsibilities, and individuals from culturally andlinguistically diverse backgrounds. We’re also committed to ensuring ourrecruitment process is accessible - we are happy to use your preferred methodof communication and make any reasonable adjustments during the selectionprocess.