Event Coordinator

Property Council of Australia; Sydney; On-site; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Birthday day off

Flexible working arrangements

Wellbeing programs

Professional development opportunities

Job summary

Property Council of Australia – Sydney CBD NSW is seeking an NSW Event Coordinator to manage logistics for designated events, ensuring they run smoothly, meet budgets and deliver a positive experience for members and sponsors.

You will coordinate a range of events from lunches to conferences, develop run sheets, liaise with speakers and sponsors, and oversee on-site delivery while maintaining high standards of professionalism and attention to detail.

Qualifications

• Experience coordinating events across multiple formats (lunches, breakfasts, courses, forums, conferences).
• Strong attention to detail and accuracy in logistics and run-sheets.
• Excellent time management and ability to prioritise to meet deadlines.
• Strong written and verbal communication, adaptable to audience and medium.

Responsibilities

• Coordinate and deliver events including business lunches, breakfasts, professional development courses, forums, networking events and conferences.
• Contribute to event plans by managing stakeholders, timelines and budgets.
• Prepare run-sheets, speaker information and sponsor briefings with attention to detail.
• Manage event budgets and external providers to ensure targets are met.
• Book and confirm speakers, collect biographies and marketing assets, and arrange pre-event briefings.
• Develop run sheets and distribute them to the team and stakeholders.
• Liaise with Event and Marketing Managers to ensure sponsor deliverables and brand collateral are displayed.
• Organise travel, transfers and accommodation for speakers and guests as required.
• Oversee on-site activities including staff, emcee and speakers.

Skills

Event coordination

Multi-tasking

Attention to detail

Communication

Education

Qualifications in events management

Job description

Property Council of Australia – Sydney CBD NSW

The Property Council of Australia is the leadingadvocate for one of Australia's most significant industries, representingorganisations that invest in, develop, own and manage property across thecountry.

We work closely with government, industry leadersand our members to create stronger communities, better cities and a moreprosperous future.

About the Role

We currently have an exciting opportunity for a NSWEvent Coordinator to join the team and be responsible for managing logisticsfor designated events in the NSW Division, ensuring all events run smoothly,meet budget expectations and deliver a positive experience for Property Councilmembers and sponsors.

Key Responsibilities:

• Coordination and delivery ofevents, including but not limited to business lunches and breakfasts,professional development courses, forums, networking events, conferences andother ad hoc events
• Contribute to event plansincluding managing relevant stakeholders, setting and managing timelines
• Provision of correct informationfor web definition set-up, preparation of run-sheets, chair notes and sponsorbriefings as necessary, ensuring complete attention to detail
• Manage and track individualevent budgets to ensure they are on track to reach targets
• Manage external providers toensure the effective delivery of services required to deliver the event
• As required, book and confirmavailability of speakers, obtain speaker biographies and marketing assets, andarrange pre-event briefings with speakers
• Develop run sheets anddistribute accordingly
• Liaise with NSW Event andMarketing Manager to ensure sponsor deliverables are met and Property Councilpromotional collateral, including table signage and brand promotion isdisplayed
• Organise travel/transfers andaccommodation for speakers, dignitaries, staff and any other special guests asrequired
• Manage all onsite activitiesincluding staff, emcee and speakers
• Development and distribution ofpost event surveys

What You'll Bring

• Previous experience in eventscoordination demonstrating ability to multi-task and project manage underdifficult scenarios and at different stages of their event cycle
• Demonstrated experience workingwith detail-oriented tasks with a high level of accuracy, customer focus andprofessionalism, self-motivated
• Marketing experience and/orexpertise an advantage
• Excellent communication andinterpersonal skills, particularly verbal, and can adapt to style and medium tosuit message and audience
• Excellent time management skillsand ability to prioritise to meet and exceed deadlines
• Professional attitude andprofessional personal presentation
• Highly organised and efficient –ability to juggle and prioritise many tasks at the same time through the use ofeffective time management skills
• Demonstrated ability to workindependently and flexibly in a small team environment and under direction
• Hard working, bright, astute,quick thinker and a ‘can-do’ attitude
• Qualifications in eventsmanagement would be highly desirable
• Willingness to travel interstatefrom time to time

And what else?

At the Property Council, you'll be part of apurpose-driven organisation that values collaboration, accountability andcontinuous improvement.

We support ongoing professional development,fostering a culture of continual learning and improvement. Our offices arelocated in the CBD, close to public transport and we support flexible workingarrangements, ensuring you have a work-life balance. Our wellbeing programsoffer a range of lifestyle benefits, and you even get a day off on yourbirthday!

As a Diversity Council of Australia InclusiveEmployer (2022-2026 ) the Property Council of Australia is committed tobuilding a more inclusive and diverse workplace.

We encourage applications from Aboriginal andTorres Strait Islander peoples, people of all genders, LGBTQIA+ communities, people with disabilities, those with caring responsibilities, and individualsfrom culturally and linguistically diverse backgrounds. We’re also committed toensuring our recruitment process is accessible - we are happy to use your‑preferred‑method‑of‑communication and make any reasonable adjustments duringthe selection process.

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