National Facilities Admin Coordinator

CBRE Group, Inc.; Sydney; Hybrid; AUD 52,000 - 70,000; Full time

Benefits offered by this job

Flexible working across CBRE offices &

CBRE Academy access

Job summary

CBRE is seeking an Administration Coordinator to support Charter Hall's national Industrial and Logistics team. This is a junior role in a busy environment where priorities shift quickly.

You will coordinate Help Desk requests, vendor follow-ups, reporting, meetings and system updates, ensuring accuracy and timely responses across stakeholders.

Enjoy flexible work across client offices, CBRE HQ and home while building core administration and facilities coordination skills.

Qualifications

• Experience in a high-volume administration or coordination role with competing priorities.
• Strong written and verbal communication skills when dealing with multiple stakeholders.
• Proven ability to use Microsoft 365 and learn new digital systems quickly.

Responsibilities

• Provide day-to-day administration and coordination support across the national Facilities Management team, including meetings, reporting and general account administration.
• Manage Help Desk functions during business hours, acknowledging and following up tenant and stakeholder requests within KPI timeframes
• Coordinate vendors and service providers, raise work orders, track progress and keep stakeholders informed
• Maintain documents, workflows and system updates so information stays accurate and easy for the team to access
• Support ad hoc projects and shifting team priorities while keeping core administration on track
• Act as a reliable first point of contact, keeping communication clear between the team, tenants, stakeholders and service providers

Skills

High-volume administration

Clear written and verbal communication

Microsoft 365

Tools

Microsoft 365

Job description

CBRE is seeking an Administration Coordinator to support Charter Hall's national Industrial and Logistics team. This is a junior role in a busy environment where priorities shift quickly.

You will coordinate Help Desk requests, vendor follow-ups, reporting, meetings and system updates, ensuring accuracy and timely responses across stakeholders.

Enjoy flexible work across client offices, CBRE HQ and home while building core administration and facilities coordination skills.