Administration Coordinator

CBRE Group, Inc.; Sydney; Hybrid; AUD 52,000 - 70,000; Full time

Benefits offered by this job

Flexible working across CBRE offices &

CBRE Academy access

Job summary

CBRE is seeking an Administration Coordinator to support Charter Hall's national Industrial and Logistics team. This is a junior role in a busy environment where priorities shift quickly.

You will coordinate Help Desk requests, vendor follow-ups, reporting, meetings and system updates, ensuring accuracy and timely responses across stakeholders.

Enjoy flexible work across client offices, CBRE HQ and home while building core administration and facilities coordination skills.

Qualifications

• Experience in a high-volume administration or coordination role with competing priorities.
• Strong written and verbal communication skills when dealing with multiple stakeholders.
• Proven ability to use Microsoft 365 and learn new digital systems quickly.

Responsibilities

• Provide day-to-day administration and coordination support across the national Facilities Management team, including meetings, reporting and general account administration.
• Manage Help Desk functions during business hours, acknowledging and following up tenant and stakeholder requests within KPI timeframes
• Coordinate vendors and service providers, raise work orders, track progress and keep stakeholders informed
• Maintain documents, workflows and system updates so information stays accurate and easy for the team to access
• Support ad hoc projects and shifting team priorities while keeping core administration on track
• Act as a reliable first point of contact, keeping communication clear between the team, tenants, stakeholders and service providers

Skills

High-volume administration

Clear written and verbal communication

Microsoft 365

Tools

Microsoft 365

Job description

• Bring your high volume administration experience to a busy national account
• Support Charter Hall's national industrial and logistics portfolio
• Coordinate Help Desk requests, work orders and service providers
• Keep reporting, meetings, documents and system updates moving across competing priorities
• Build property and facilities exposure if that career path interests you
• Flexible working across client offices, CBRE HQ and home
• Sydney CBD | Land of the Gadigal people

CBRE is seeking an Administration Coordinator to support Charter Hall's national Industrial and Logistics team. This is a junior administration role, but it is a genuinely busy one. Priorities move quickly, requests come from different stakeholders and strong follow through matters every day.

You'll coordinate the moving parts that keep the account running, from Help Desk requests and vendor follow-up to reporting, meetings and system updates. You could be an early career administrator who loves this kind of work and wants to keep building those skills, or you might be curious about property and facilities management. Both paths fit. What matters most is that you have already worked somewhere busy enough to know how to juggle volume, stay organised and keep the detail right.

The Opportunity:

• Provide day-to-day administration and coordination support across the national Facilities Management team, including meetings, reporting and general account administration
• Manage Help Desk functions during business hours, acknowledging and following up tenant and stakeholder requests within KPI timeframes
• Coordinate vendors and service providers, raise work orders, track progress and keep stakeholders informed
• Maintain documents, workflows and system updates so information stays accurate and easy for the team to access
• Support ad hoc projects and shifting team priorities while keeping core administration on track
• Act as a reliable first point of contact, keeping communication clear between the team, tenants, stakeholders and service providers

About you:

You're an early career administrator or coordinator who has already proven you can handle a genuinely busy environment. You do not need property experience, but you do need to be comfortable with a high volume of requests, shifting priorities and different stakeholders needing answers at the same time.

You will bring:

• Experience in a high volume administration, coordination, customer service or operational support role where competing priorities were part of the day
• Clear written and verbal communication skills and confidence dealing with different stakeholders
• Confidence using Microsoft 365 and the ability to learn new digital systems quickly
• Strong organisation and attention to detail, with the composure to reprioritise when new requests come in
• A practical, service focused approach and reliable follow through

Highly regarded;

Exposure to property, facilities, building services or a Help Desk environment

So, what's in it for you?

• Build strong administration and coordination skills on a national client account
• Work across contractor coordination, tenant requests, reporting and operational systems
• Gain property and facilities exposure if you want to explore that path, without needing to make it your career goal
• Use CBRE Academy and structured learning programs to keep developing your skills
• Flexible working across client offices, CBRE HQ and home

Can we inspire you to join us?

At CBRE, our unwavering commitment to diversity, equity and inclusion begins with you. We are strengthening our inclusive culture, so everyone feels safe, valued, and heard. Because when you belong, we all succeed.

We are striving to remove barriers and improve the employment prospects of people with disability or long-term health conditions. We encourage you to share any support and adjustments you need to be your best and participate equitably in our recruitment process.

We welcome and encourage First Nations People to apply. We look forward to hearing from you! #WeAreCBRE

If you are successful in progressing, you may be asked to complete a short video interview as part of the recruitment process.

The successful applicant will be required to undertake pre-employment background screening by our external third-party provider.

We value human interaction to understand each candidate's unique experience, skills, and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.