Hybrid Admin & Coordination Specialist (National Accounts)

CBRE Asia Pacific; Sydney; Hybrid; AUD 55,000 - 75,000; Full time

Job summary

CBRE Asia Pacific is seeking an Administration Coordinator to support Charter Hall's national Industrial and Logistics team in Sydney. This junior but fast-paced role requires juggling multiple requests and stakeholders with strong follow-through.

You’ll handle Help Desk requests, reporting, meetings and system updates, while coordinating vendors and keeping documentation up to date. This is a flexible, hybrid position across CBRE offices and home.

Qualifications

• Experience in a busy administration or coordination role handling multiple requests.
• Strong written and verbal communication across diverse stakeholders.
• Comfort with Microsoft 365 and learning new digital systems quickly.
• Excellent organisation and the ability to reprioritise as needed.

Responsibilities

• Provide day-to-day administration and coordination support across the national Facilities Management team.
• Manage Help Desk functions during business hours and follow up on requests within KPI timeframes.
• Coordinate vendors and service providers, raise work orders, track progress and inform stakeholders.
• Maintain documents, workflows and system updates for easy team access.
• Support ad hoc projects and shifting priorities while keeping core administration on track.
• Act as a reliable first contact between the team, tenants, stakeholders and providers.

Skills

High volume administration

Coordination

Customer service

Operational support

Microsoft 365

Digital systems

Attention to detail

Stakeholder communication

Tools

Microsoft 365

Job description

CBRE Asia Pacific is seeking an Administration Coordinator to support Charter Hall's national Industrial and Logistics team in Sydney. This junior but fast-paced role requires juggling multiple requests and stakeholders with strong follow-through.

You’ll handle Help Desk requests, reporting, meetings and system updates, while coordinating vendors and keeping documentation up to date. This is a flexible, hybrid position across CBRE offices and home.