Music Center Administrative & Scheduling Assistant

IMG LIVE; Sydney; On-site; AUD 60,000 - 90,000; Full time

Job summary

WME, a leading talent agency, seeks an administrative professional to welcome guests, assist Agents and staff, and manage communications. You will handle queries, prepare reports, and maintain PA systems and databases, contributing to smooth operations across offices.

The role requires meticulous attention to detail, multitasking, confidentiality, and a passion for the music industry. You will work in a fast-paced environment with a strong emphasis on accuracy and reliability.

Qualifications

• Must be detailed-oriented and able to handle complex instructions with care and follow-through
• Must be an excellent multi-tasker and have proven problem-solving abilities
• Demonstrates accuracy and thoroughness in execution of assigned tasks
• Friendly and open demeanor with ability to maintain confidentiality at all times
• Strong understanding of and enthusiasm for the music industry
• Ability to adapt to changes and work in a fast paced, demanding environment
• Dependable and proactive
• Able to prioritize the workload and use time efficiently

Responsibilities

• Welcome guests and clients
• Assist Agents and Assistant with administrative duties
• Answering phones and responding to emails
• Respond and track physical and electronic correspondence
• Prepare reports and fills grids
• Knowledge of PA territorial system, especially international
• Knowledge of PA applications- Booking Slips, Itinerary, PA Web, Contacts, Connect, Phone Log and Festival Database
• Enter client/buyer/venue information into database
• Inputting Offers in Booking Slips and preparing Offer Summaries
• Knowledge of Ticket Counts
• Knowledge of Contracts - Issuing and reviewing
• Understanding PA Verbiage
• Flexible Schedule/ Ability to work long hours/ Cover Shows, if required
• Any other duties assigned from time to time

Skills

Detail-oriented

Multitasking

Confidentiality

Music industry passion

Adaptability

Problem solving

Time management

Proactive

Tools

Booking Slips

Itinerary

PA Web

Contacts

Connect

Festival Database

Job description

WME, a leading talent agency, seeks an administrative professional to welcome guests, assist Agents and staff, and manage communications. You will handle queries, prepare reports, and maintain PA systems and databases, contributing to smooth operations across offices.

The role requires meticulous attention to detail, multitasking, confidentiality, and a passion for the music industry. You will work in a fast-paced environment with a strong emphasis on accuracy and reliability.