Executive Assistant: Calendars, Travel & Events

Everi Pty; Victoria; On-site; AUD 80,000 - 100,000; Full time

Benefits offered by this job

Professional development

Health & well-being

Rewards & recognition

Bonus programs

Product allowance

Staff discount

Job summary

MECCA Brands is seeking an organised Executive Assistant to join the Support Centre on a 12‑month contract. You will support three Leadership Team members with diary management, events planning, travel logistics and confidential communications.

The role demands a proactive, discreet and collaborative professional who thrives in a fast-paced, people‑first environment and can drive structure across time zones and priorities.

Qualifications

• Experience supporting executive leaders in a fast-paced environment.
• Expertise in diary management, meeting coordination, travel logistics and expense handling.
• Discretion, initiative and a service‑oriented mindset are essential.
• Excellent Microsoft Office skills, particularly Outlook, Word and Excel.
• Natural collaborator who can juggle multiple stakeholders and shifting priorities.

Responsibilities

• Manage complex executive calendars across time zones and priorities.
• Plan, coordinate and execute high‑impact events, workshops and programs.
• Coordinate travel, catering and logistics with internal teams and vendors.
• Maintain confidentiality and manage communications with care.
• Anticipate needs and take a proactive, strategic approach to time management.

Skills

Diary management

Meeting coordination

Travel logistics

Expense handling

Collaboration

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

MECCA Brands is seeking an organised Executive Assistant to join the Support Centre on a 12‑month contract. You will support three Leadership Team members with diary management, events planning, travel logistics and confidential communications.

The role demands a proactive, discreet and collaborative professional who thrives in a fast-paced, people‑first environment and can drive structure across time zones and priorities.