Music Central Assistant

WME; Sydney; On-site; AUD 40,000 - 56,000; Full time

Job summary

WME in Sydney seeks an entry-level team member for the Music department. You will welcome guests, support agents, handle calls and emails, and manage administrative tasks in a fast-paced office environment.

Candidates should be detail-oriented, able to multitask, and enthusiastic about the music industry. The role requires confidentiality, accuracy, and the ability to work flexible hours, including show coverage as needed.

Qualifications

• Must be detailed-oriented and able to handle complex instructions with care and follow-through.
• Must be an excellent multi-tasker and have proven problem-solving abilities.
• Demonstrates accuracy and thoroughness in execution of assigned tasks.
• Friendly and open demeanor with ability to maintain confidentiality at all times.
• Strong understanding of and enthusiasm for the music industry.
• Ability to adapt to changes and work in a fast paced, demanding environment.
• Dependable and proactive, able to prioritize workload and use time efficiently.

Responsibilities

• Welcome guests and clients
• Assist Agents and Assistant with administrative duties
• Answering phones and responding to emails
• Respond and track physical and electronic correspondence
• Prepare reports and fills grids
• Knowledge of PA territorial system, especially international
• Knowledge of PA applications- Booking Slips, Itinerary, PA Web, Contacts, Connect, Phone Log and Festival Database.
• Enter client/buyer/venue information into database
• Inputting Offers in Boking Slips and preparing Offer Summaries
• Knowledge of Ticket Counts
• Knowledge of Contracts - Issuing and reviewing
• Understanding PA Verbiage
• Flexible Schedule/ Ability to work long hours/ Cover Shows, if required
• Any other duties assigned from time to time

Skills

Detail-oriented

Multi-tasking

Accuracy

Confidentiality

Music industry enthusiasm

Adaptability

Dependability

Time management

Job description

WME, a Global Music/Talent agency seeks ambitious and career-oriented persons for the entry-level position in the Music department in the Sydney Office.

The Role And What You'll Do

• Welcome guests and clients
• Assist Agents and Assistant with administrative duties
• Answering phones and responding to emails
• Respond and track physical and electronic correspondence
• Prepare reports and fills grids
• Knowledge of PA territorial system, especially international
• Knowledge of PA applications- Booking Slips, Itinerary, PA Web, Contacts, Connect, Phone Log and Festival Database.
• Enter client/buyer/venue information into database
• Inputting Offers in Boking Slips and preparing Offer Summaries
• Knowledge of Ticket Counts
• Knowledge of Contracts - Issuing and reviewing
• Understanding PA Verbiage
• Flexible Schedule/ Ability to work long hours/ Cover Shows, if required
• Any other duties assigned from time to time

You Have These

• Must be detailed-oriented and able to handle complex instructions with care and follow-through
• Must be an excellent multi-tasker and have proven problem-solving abilities
• Demonstrates accuracy and thoroughness in execution of assigned tasks
• Friendly and open demeanor with ability to maintain confidentiality at all times
• Strong understanding of and enthusiasm for the music industry
• Ability to adapt to changes and work in a fast paced, demanding environment
• Dependable and proactive
• Able to prioritize the workload and use time efficiently

Due to the volume of the applications, only successful applicants will be contacted.

Please note, you must have the right to work in Australia to apply.

WME is at the center of sports, media, entertainment, and fashion and is a largely relationship-based business. To foster an environment of collaboration, develop our future talent, and build on relationships across leadership, peers, and teams, we work from the office 5 days per week. We see immeasurable value internally and throughout the core of the businesses we support.

As a culturally diverse and inclusive workforce, WME is determined to support career opportunities for Australia's First Nations people. We encourage all interested applicants to apply.

WME is an equal opportunity employer and encourages applications from qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, or religion or belief.