Office and HR Coordinator

WME Group; Sydney; On-site; AUD 60,000 - 75,000; Full time

Job summary

WME Group is seeking an Office and HR Coordinator to be the front line and face of our Sydney office, providing essential support to HR across Australia. You will lead办公室 and facilities management while delivering administrative and HR support to the business units.

We value curiosity, drive and a genuine passion for building a career in HR, with opportunities to grow within the HR function and coordinate recruitment, onboarding, payroll and travel arrangements.

Qualifications

• HR experience is a plus but not essential.
• Candidate with curiosity, drive and a genuine passion for building a career in HR.

Responsibilities

• Partner with the regional Recruitment team to meet resourcing needs.
• Support the recruitment process including pre-screening candidates, scheduling interviews, checking references, and providing end to end support during hiring.
• Support the onboarding and induction process
• Support the offboarding process for leavers
• Support the generation of employment agreements, amendment letters and other HR documentation
• Maintain employee records according to local practice
• Support the payroll process by integrating information from onboarding and offboarding
• Assist with Casual and Contractor processes, reviewing and issuing agreements and liaising with payroll and finance
• Attend front desk, welcome visitors and be the face of WME Group during business hours
• Arrange courier bookings and deliveries
• Maintain office supplies and kitchen provisions
• Schedule meetings and assist with client meeting setups
• Support planning and execution of office and staff events
• Distribute incoming mail and keep the office organized
• Assist with management reporting, expense recording and travel management
• Support travel and accommodation bookings for the Australian business
• Liaise with travel partners for domestic and international travel
• Maintain office facilities in collaboration with building management
• Support day-to-day functioning of the Sydney office
• Assist other divisions with administration tasks
• Answer phones and take messages for senior staff

Skills

Office coordination

HR support

Communication

Recruitment coordination

Tools

Microsoft Office

Job description

The Office and HR Coordinator is the front line and face of our business in our Sydney office and provides key support to the HR function in Australia. You will support the WME in Sydney through effective leadership of all office and facilities management activities, as well as providing administrative and HR support to the individual WME business units.

While HR experience is a plus, it's not essential we're seeking a candidate with curiosity, drive, and a genuine passion for building a career in HR.

Human Resources Responsibilities:

• Partner with the regional Recruitment team to meet resourcing needs.
• Support the recruitment process including pre-screening candidates, scheduling interviews, checking references, and providing end to end support during hiring.
• Support the onboarding and induction process
• Support the offboarding process for leavers
• Support the generation of employment agreements, amendment letters and other various documentation related to people's activities and changes
• Maintain employee records according to local practice
• Support the payroll process by integrating information from off boarding and onboarding of new team members to the HRD.
• Support the Casual and Contractor process, reviewing and issuing agreements and working with payroll and finance to setup staff and contingent workers.
• Assist with Ad Hoc and seasonal HR projects such as policy reviews, compensation programs.
• Attending the front desk, welcoming visitors in a professional, courteous manner and being the face of WME Group during business hours.
• Arranging courier bookings and deliveries.
• Maintain office supplies, inventory, kitchen supplies, food and beverages for employees.
• Scheduling meetings and assisting with the set up for client meetings.
• Support the planning and execution of office and staff events and activities.
• Distributing incoming mail and delivering mail as required.
• Keep the office organised in a professional and safe manner.
• Assist and organise with management reporting, expense recording/reporting, diary and travel management.
• Support the Australian business as point of contact for travel and accommodation bookings.
• Liaise with travel and accommodation partner on all travel bookings, travel enquiries and any ad hoc activities relating to domestic and international travel.
• Support the daily maintenance of the office including facilities in collaboration with the building management.
• Support the day-to-day functioning of the Sydney office.
• Assisting other divisions with administration duties and other tasks.
• Answering phone calls, taking messages, announcing calls to senior staff when necessary.

WME Group is proud to be an equal opportunity employer that encourages applications from qualified, eligible candidates from all backgrounds and life experiences regardless of race, gender identity, disability, age, sexual orientation, religion, or belief.