Music Central Assistant

IMG LIVE; Sydney; On-site; AUD 60,000 - 90,000; Full time

Job summary

WME, a leading talent agency, seeks an administrative professional to welcome guests, assist Agents and staff, and manage communications. You will handle queries, prepare reports, and maintain PA systems and databases, contributing to smooth operations across offices.

The role requires meticulous attention to detail, multitasking, confidentiality, and a passion for the music industry. You will work in a fast-paced environment with a strong emphasis on accuracy and reliability.

Qualifications

• Must be detailed-oriented and able to handle complex instructions with care and follow-through
• Must be an excellent multi-tasker and have proven problem-solving abilities
• Demonstrates accuracy and thoroughness in execution of assigned tasks
• Friendly and open demeanor with ability to maintain confidentiality at all times
• Strong understanding of and enthusiasm for the music industry
• Ability to adapt to changes and work in a fast paced, demanding environment
• Dependable and proactive
• Able to prioritize the workload and use time efficiently

Responsibilities

• Welcome guests and clients
• Assist Agents and Assistant with administrative duties
• Answering phones and responding to emails
• Respond and track physical and electronic correspondence
• Prepare reports and fills grids
• Knowledge of PA territorial system, especially international
• Knowledge of PA applications- Booking Slips, Itinerary, PA Web, Contacts, Connect, Phone Log and Festival Database
• Enter client/buyer/venue information into database
• Inputting Offers in Booking Slips and preparing Offer Summaries
• Knowledge of Ticket Counts
• Knowledge of Contracts - Issuing and reviewing
• Understanding PA Verbiage
• Flexible Schedule/ Ability to work long hours/ Cover Shows, if required
• Any other duties assigned from time to time

Skills

Detail-oriented

Multitasking

Confidentiality

Music industry passion

Adaptability

Problem solving

Time management

Proactive

Tools

Booking Slips

Itinerary

PA Web

Contacts

Connect

Festival Database

Job description

The Role and What You'll Do:

• Welcome guests and clients
• Assist Agents and Assistant with administrative duties
• Answering phones and responding to emails
• Respond and track physical and electronic correspondence
• Prepare reports and fills grids
• Knowledge of PA territorial system, especially international
• Knowledge of PA applications- Booking Slips, Itinerary, PA Web, Contacts, Connect, Phone Log and Festival Database.
• Enter client/buyer/venue information into database
• Inputting Offers in Boking Slips and preparing Offer Summaries
• Knowledge of Ticket Counts
• Knowledge of Contracts - Issuing and reviewing
• Understanding PA Verbiage
• Flexible Schedule/ Ability to work long hours/ Cover Shows, if required
• Any other duties assigned from time to time

You Have These:

• Must be detailed-oriented and able to handle complex instructions with care and follow-through
• Must be an excellent multi-tasker and have proven problem-solving abilities
• Demonstrates accuracy and thoroughness in execution of assigned tasks
• Friendly and open demeanor with ability to maintain confidentiality at all times
• Strong understanding of and enthusiasm for the music industry
• Ability to adapt to changes and work in a fast paced, demanding environment
• Dependable and proactive
• Able to prioritize the workload and use time efficiently

Please note, you must have the right to work in Australia to apply.

WME is at the center of sports, media, entertainment, and fashion and is a largely relationship-based business. To foster an environment of collaboration, develop our future talent, and build on relationships across leadership, peers, and teams, we work from the office 5 days per week. We see immeasurable value internally and throughout the core of the businesses we support. As a culturally diverse and inclusive workforce, WME is determined to support career opportunities for Australia's First Nations people.

WME is an equal opportunity employer and encourages applications from qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, or religion or belief.

WME is the world's preeminent talent agency. With over 125 years of experience, WME enables artists, athletes and brands to grow their businesses, leverage the full potential of their intellectual property, and bring projects to life that define the cultural landscape. WME's expertise spans books, comedy, digital media, fashion, film, food, licensing, music, sports, television, theater, and more. Headquartered in Beverly Hills, WME's office locations include Australia, Chicago, China, London, Miami, Nashville, and New York. WME is part of WME Group, a global network of businesses that represent the world's leading talent, intellectual property and brands. For more information, please visit www.wmeagency.com.