Music Admin & Scheduling Assistant - Flexible Hours

WME; Sydney; On-site; AUD 40,000 - 56,000; Full time

Job summary

WME in Sydney seeks an entry-level team member for the Music department. You will welcome guests, support agents, handle calls and emails, and manage administrative tasks in a fast-paced office environment.

Candidates should be detail-oriented, able to multitask, and enthusiastic about the music industry. The role requires confidentiality, accuracy, and the ability to work flexible hours, including show coverage as needed.

Qualifications

• Must be detailed-oriented and able to handle complex instructions with care and follow-through.
• Must be an excellent multi-tasker and have proven problem-solving abilities.
• Demonstrates accuracy and thoroughness in execution of assigned tasks.
• Friendly and open demeanor with ability to maintain confidentiality at all times.
• Strong understanding of and enthusiasm for the music industry.
• Ability to adapt to changes and work in a fast paced, demanding environment.
• Dependable and proactive, able to prioritize workload and use time efficiently.

Responsibilities

• Welcome guests and clients
• Assist Agents and Assistant with administrative duties
• Answering phones and responding to emails
• Respond and track physical and electronic correspondence
• Prepare reports and fills grids
• Knowledge of PA territorial system, especially international
• Knowledge of PA applications- Booking Slips, Itinerary, PA Web, Contacts, Connect, Phone Log and Festival Database.
• Enter client/buyer/venue information into database
• Inputting Offers in Boking Slips and preparing Offer Summaries
• Knowledge of Ticket Counts
• Knowledge of Contracts - Issuing and reviewing
• Understanding PA Verbiage
• Flexible Schedule/ Ability to work long hours/ Cover Shows, if required
• Any other duties assigned from time to time

Skills

Detail-oriented

Multi-tasking

Accuracy

Confidentiality

Music industry enthusiasm

Adaptability

Dependability

Time management

Job description

WME in Sydney seeks an entry-level team member for the Music department. You will welcome guests, support agents, handle calls and emails, and manage administrative tasks in a fast-paced office environment.

Candidates should be detail-oriented, able to multitask, and enthusiastic about the music industry. The role requires confidentiality, accuracy, and the ability to work flexible hours, including show coverage as needed.