Media Assistant

seek.com.au; City of Melbourne; On-site; AUD 45,000 - 75,000; Full time

Job summary

seek.com.au is seeking a multi-skilled Media Assistant to support executive, communications, events and general office operations in Melbourne. You will work across a small, ambitious team and handle a range of practical duties with a focus on reliability and discretion.

The role emphasizes everyday admin, calendar coordination, travel arrangements and writing/ proofreading communications. You should be quick to learn, keep promises and contribute to projects beyond ordinary responsibilities.

Qualifications

• Experience in administration, reception or PA roles is desirable.
• Strong written and spoken English.
• Ability to work on-site in Melbourne during business hours.
• Interest in film, music, media or PR is desirable.
• Right to work in Australia.

Responsibilities

• Own calendars, appointments, and meeting logistics.
• Prepare correspondence, agendas, and briefing notes.
• Screen calls and emails and flag priorities.
• Arrange travel and ground transport.
• Handle confidential matters with discretion.
• Maintain current media and contact lists.
• Assist with press materials, bios, and image assets.
• Support outreach and interview scheduling.
• Coordinate promotional activity as directed.
• Proof external communications for tone and accuracy.

Skills

Organization

Discretion

English Proficiency

Executive Support

Hospitality

Tools

Google Workspace

Job description

You will work as a multi-skilled Media Assistant across the business: executive support, communications, events and office operations. Experience matters less than standards.

We are not hiring for jargon, or a polished "passionate about media" line. We need someone who is reliable, sharp, discreet, and quick.

The right fit for this job is someone who moves without being chased, takes pride in unglamorous work, learns fast, keeps their word, and treats every task as proof they belong near bigger responsibility. If you want a slow, narrow job with low expectation, this is the wrong listing.

Key responsibilities

• Own calendars, appointments, reminders and meeting logistics
• Prepare correspondence, agendas, briefing notes and follow-up actions
• Screen calls and emails and flag what actually needs attention
• Arrange travel, itineraries and ground transport
• Handle confidential personal and commercial matters with zero leakage
• Keep media and contact lists current and usable
• Assist with press materials, media kits, bios and image assets
• Support outreach, interview scheduling and coverage tracking
• Help coordinate promotional activity as directed
• Proof external communications so they are accurate and on-tone

About you

• Right to work in Australia
• Clear, professional written and spoken English
• Strong organisation, time management and attention to detail
• Discretion, judgement and a professional manner
• Confidence with Google Workspace
• Willingness to handle both executive support and practical office duties, including hospitality
• Ability to work on-site in Melbourne during business hours, with after-hours support for events
• Prior administration, reception, PA or customer-service experience (desirable)
• Genuine interest in film, music, media, events or public relations (desirable)
• Current Victorian driver's licence (desirable)

About us

• We are a growing media company operating across film, music, television, publishing, live events and science media. The work is real, the pace is high, and the output is public. This is not a large corporate with layers of process. It is a small, ambitious team that ships projects and expects people around the work to keep up.
• A real entry point into a multi-disciplinary media business
• Direct exposure to projects, talent, PR and events
• More responsibility as you prove you can carry it
• A team that rewards output, reliability and initiative