Multi-Project Coordinator – Construction & Compliance

Sydmel Pty Ltd; Sydney; On-site; AUD 80,000 - 85,000; Full time

Job summary

Sydmel Pty Ltd is seeking a Project Administrator to support Project Managers and Directors across multiple live projects. You will help keep programs up to date, prepare permits, process variations, manage project documentation, coordinate suppliers and trades, and prepare reports for clients and the leadership team.

This role suits someone who is organised, accurate and comfortable managing several projects at the same time.

Qualifications

• Diploma or Advanced Diploma in project management, construction management, business or related field, or 3+ years of relevant project administration experience.
• Working knowledge of program and schedule control, cost and variation management, risk and issue registers, stakeholder reporting.
• Experience with a project management or document control platform, and strong spreadsheet skills.
• Clear written communication and strong organization with ability to manage changing priorities.

Responsibilities

• Support Project Managers in keeping each project’s program up to date, including milestone tracking and lookaheads.
• Prepare and lodge permit, council and landlord applications, and track approvals to sign-off.
• Prepare variations for review and keep the variation register and cost position current.
• Manage project documentation: drawing registers, RFIs, approvals, procurement records and handover packs.
• Coordinate paperwork for trades: inductions, SWMS, insurances and licences.
• Raise purchase orders and track deliveries; flag variances to the PM.
• Prepare weekly client updates and project status reports for leadership.
• Respond to day-to-day queries from site, suppliers and clients; maintain risk/issue registers.
• Keep project data structured in project systems and maintain templates and checklists.

Skills

Project program administration

Schedule control

Cost & variation management

Documentation management

Communication

Organization & detail‑oriented

Stakeholder liaison

Education

Diploma/Advanced Diploma in project management or related field

Tools

Excel

Project management platform

Job description

Sydmel Pty Ltd is seeking a Project Administrator to support Project Managers and Directors across multiple live projects. You will help keep programs up to date, prepare permits, process variations, manage project documentation, coordinate suppliers and trades, and prepare reports for clients and the leadership team.

This role suits someone who is organised, accurate and comfortable managing several projects at the same time.