Project Coordinator

Syndeticom Pty; Sydney; On-site; AUD 70,000 - 110,000; Full time

Benefits offered by this job

Competitive salary package

Career growth opportunities

Supportive team culture

Job summary

Syndeticom Pty invites a Project Coordinator to support project delivery from initiation to completion. You will work with Project Managers and operations to coordinate activities, manage documentation, monitor progress, and ensure projects are delivered safely, efficiently, and profitably.

You will maintain strong stakeholder communication, support financial and resource management, coordinate site activities, and ensure all documentation and close-out requirements are completed to a high

Qualifications

• Proven ability to coordinate multiple projects and stakeholders.
• Strong documentation and reporting capabilities.
• Experience with project scheduling, budgeting, and delivery.

Responsibilities

• Assist Project Managers with planning, scheduling, budgeting and delivery.
• Attend client and site meetings and distribute minutes and actions.
• Prepare project schedules and track milestones.
• Monitor labour, costs and expenditure across projects.
• Coordinate purchase orders, deliveries and material needs.
• Track variations and quote out-of-scope work.
• Prepare completion documentation and handover reports.
• Generate invoice requisitions and support financial management.
• Maintain accurate project records in management systems.

Skills

Communication

Organisational skills

Project coordination

Documentation

MS Office

Project management software

Stakeholder management

Telecom knowledge

Independent work

Education

Bachelor's degree in Engineering/Project Management/Construction Management

Certificate III in Telecommunications or Electrical Trade (desired)

Tools

Visio

PM software

Job description

Are you ready to take the next step in your career?

Syndeticom is looking for a Project Coordinator to join our rapidly expanding team!

What we offer

• Competitive salary package – be rewarded for your expertise
• Career growth opportunities within a dynamic and expanding organisation
• Supportive team culture focused on learning, development, and success

About Syndeticom

With over 30 years of excellence in the digital infrastructure space, Syndeticom is your gateway to a world-class career. We specialise in designing, building, and supporting private networks, audio-visual communication systems, and mission-critical data centres. Our core values - Learn, Think, Grow, Connect- drive everything we do.

About the role

As a Project Coordinator, you will play a key role in supporting the delivery of projects from initiation through to completion. Working closely with Project Managers and operational teams, you will coordinate project activities, manage documentation, monitor project progress, and ensure projects are delivered safely, efficiently, and profitably.

You will be responsible for maintaining strong communication between stakeholders, supporting financial and resource management, coordinating site activities, and ensuring all project documentation and close-out requirements are completed to a high standard.

Key Responsibilities

Project Coordination & Delivery

• Assist Project Managers with project planning, scheduling, budgeting, and delivery.
• Attend client and site meetings and distribute meeting minutes and action items.
• Prepare project schedules and track project milestones.
• Monitor project progress, labor utilisation, costs, and expenditure.
• Coordinate purchase orders, supplier deliveries, and material requirements.
• Track project variations and ensure all out-of-scope works are documented and quoted.
• Prepare project completion and handover documentation, including drawings, test results, and close-out reports.
• Generate invoice requisitions and support project financial management.
• Maintain accurate project records within project management systems.

Client & Stakeholder Management

• Build and maintain strong relationships with clients, suppliers, and contractors.
• Communicate project updates clearly and professionally.
• Manage client expectations and ensure a high level of customer satisfaction.
• Respond promptly to client requests and proactively resolve issues.
• Identify opportunities for additional services and business development.

Team & Resource Coordination

• Manage internal resources of technicians and apprentices.
• Coordinate labour allocation and scheduling across projects.
• Support technician workload planning and resource management.
• Approve timesheets and assist with leave planning and coverage.
• Manage tools, equipment, stock levels, and inventory requirements.
• Promote a positive team culture focused on safety, accountability, and performance.

Safety & Quality Assurance

• Conduct routine site quality inspections and WHS checks.
• Ensure compliance with company policies, procedures, and industry standards.
• Promote safe work practices and minimise project risks.
• Support continuous improvement initiatives and quality assurance processes

Skills & Experience

• Excellent communication and stakeholder management skills.
• Strong organisational and time-management abilities.
• Ability to manage multiple projects and competing priorities.
• Experience with project scheduling, reporting, and documentation.
• Strong commercial awareness and understanding of project profitability.
• Proficiency in Microsoft Office Suite, particularly Excel, Word, and Visio.
• Experience using project management systems and software.
• Knowledge of structured cabling, fibre, telecommunications, or electrical infrastructure projects.
• Ability to work independently and collaboratively within a team environment.

About You

• Previous experience in a Project Coordinator, Project Administrator, Supervisor, or similar role.
• Demonstrated customer service and client management experience.
• Current NSW Driver's Licence.
• NSW Construction White Card (General Construction Induction).
• Certificate III in Telecommunications, Electrical Trade Qualification, or similar vocational qualification (desired)
• Bachelor's degree in Engineering, Project Management, Construction Management, or related field (preferred).
• Vendor certifications (SYSTIMAX, Siemon, Panduit, or similar) highly regarded.