Mobilisation & Front Office Specialist

Tecside; Perth; On-site; AUD 65,000 - 95,000; Full time

Job summary

Tecside is seeking a Front Office & Mobilisation Coordinator in Perth to oversee front-of-house operations, mobility of staff and general office admin. You will coordinate travel, onboarding and compliance for employees and contractors, manage records and support HR and management teams.

The role requires strong organisation, stakeholder communication and the ability to handle multiple priorities in a fast-paced environment.

Qualifications

• Minimum 5 years’ experience in reception, administration, mobilisation, workforce coordination or a similar role.
• Experience coordinating travel, accommodation and employee or contractor onboarding.
• Strong organisational skills with excellent attention to detail and follow-through.
• Confident communication and stakeholder management skills.
• Proficiency in Microsoft Office applications.
• Ability to manage competing priorities and work effectively in a fast-paced environment.
• Experience with mobilisation systems, HRIS platforms and compliance documentation will be highly regarded.
• Resources, construction, oil and gas or project-based industry experience will be advantageous.

Responsibilities

• Manage reception duties, incoming calls, visitors, meeting rooms and general front-of-house activities.
• Coordinate end-to-end employee and contractor mobilisation, including onboarding documentation, qualifications, medicals, police clearances, training and site compliance requirements.
• Track mobilisation progress, maintain accurate records and provide updates to relevant stakeholders.
• Arrange flights, accommodation, transfers and other business travel, including changes to bookings as required.
• Provide administrative support to HR, management and wider business operations.
• Coordinate inductions, meetings, office supplies, facilities and general office services.
• Respond to employee and contractor enquiries and assist with onboarding and orientation.
• Support the coordination of IT equipment, system access and other onboarding requirements.

Skills

5+ years experience

Travel coordination

Onboarding documentation

Organisation

MS Office

Stakeholder management

IT equipment & access coordination

Industry experience (oil/gas/construct

Tools

MS Office

Job description

Tecside is seeking a Front Office & Mobilisation Coordinator in Perth to oversee front-of-house operations, mobility of staff and general office admin. You will coordinate travel, onboarding and compliance for employees and contractors, manage records and support HR and management teams.

The role requires strong organisation, stakeholder communication and the ability to handle multiple priorities in a fast-paced environment.