Mining Admin Coordinator - Flexible & FIFO

Anglo American / De Beers Group; Middlemount; On-site; AUD 65,000 - 95,000; Full time

Benefits offered by this job

Residential options

DIDO options

FIFO options

Flexible work arrangement

12% Superannuation

Competitive remuneration

Job summary

Aquila Mine is seeking a highly organised and proactive Administration Officer to provide comprehensive support across Engineering, Maintenance, Technical Services and Business Improvement. This full‑time role manages travel, vehicle administration, purchase requisitions and forecasting to keep site operations running smoothly.

The position requires attention to detail, the ability to juggle priorities and a collaborative approach to support diverse site functions.

Qualifications

• Previous administration experience in mining, resources, industrial or heavy industry environments.
• Excellent organisational and time management skills.
• Strong attention to detail and accuracy.
• Experience managing travel bookings and administrative logistics.
• Exposure to purchase requisitions, forecasting or financial administration activities.
• Intermediate to advanced Microsoft Office skills, particularly Excel, Outlook and Word.
• The ability to manage multiple priorities and work independently.
• Strong communication and stakeholder engagement skills.
• A team-focused approach with a willingness to support a variety of business functions.

Responsibilities

• Provide general administrative support to multiple departments across site.
• Coordinate travel and accommodation bookings, including flights and vehicle hire.
• Manage site vehicle administration, including servicing, repairs and inspections.
• Create and process purchase requisitions.
• Perform credit card and account reconciliations.
• Support daily forecasting activities and reporting requirements.
• Coordinate meetings, meeting rooms and catering arrangements.
• Arrange off-site meetings and business events.
• Maintain accurate records and data entry systems.
• Provide leave coverage and administrative support for key site functions, including SORD administration.
• Assist with operational continuity during periods of leave and workforce shortages.
• Build strong working relationships across site departments and stakeholders.

Skills

Travel bookings

Forecasting

Finance admin

Microsoft Excel

Microsoft Outlook

Microsoft Word

Tools

Microsoft Excel

Outlook

Word

Job description

Aquila Mine is seeking a highly organised and proactive Administration Officer to provide comprehensive support across Engineering, Maintenance, Technical Services and Business Improvement. This full‑time role manages travel, vehicle administration, purchase requisitions and forecasting to keep site operations running smoothly.

The position requires attention to detail, the ability to juggle priorities and a collaborative approach to support diverse site functions.