Melbourne Office & Safety Coordinator

Novonesis; Melbourne; On-site; AUD 55,000 - 75,000; Full time

Job summary

Novonesis is seeking an Office Administrator for our Melbourne office. You will manage daily office and facilities operations, oversee safety procedures, and support the Country Manager with administrative tasks.

The role requires proactive coordination with building management, contractors and internal teams to maintain a smooth, welcoming workplace. You will chair or participate in WHS activities, coordinate audits and incidents, and help improve workplace processes.

Qualifications

• Experience in office management or facilities coordination.
• Strong organisational and prioritisation skills.
• Excellent written and spoken English.

Responsibilities

• Overseeing daily office and facilities operations, including repairs and maintenance.
• Managing workplace access, security procedures and contractor coordination.
• Acting as primary contact for building management and service providers.
• Leading or chairing Workplace Health and Safety Committee and coordinating WHS activities.
• Coordinating meetings, events, travel and onboarding for new employees.
• Providing administrative and operational support to the Country Manager.
• Identifying cost-conscious improvements to processes.

Skills

Office Management

Facilities Coordination

Workplace Administration

Microsoft 365

English Proficiency

Tools

Microsoft 365

Job description

Novonesis is seeking an Office Administrator for our Melbourne office. You will manage daily office and facilities operations, oversee safety procedures, and support the Country Manager with administrative tasks.

The role requires proactive coordination with building management, contractors and internal teams to maintain a smooth, welcoming workplace. You will chair or participate in WHS activities, coordinate audits and incidents, and help improve workplace processes.