Facilities & Office Coordinator - Part Time, Melbourne

Opteon; Melbourne; Hybrid; AUD 42,000 - 54,000; Part time

Benefits offered by this job

Health insurance discount

Novated leasing options

Wellbeing initiatives

Job summary

Opteon is seeking a highly organised Facilities & Office Administrator for the Melbourne office. The role covers facilities management, supplier relations, procurement, and invoice processing across Australia and New Zealand.

It is part-time (0.6 FTE) with at least one day/week in the Melbourne office and flexible hybrid arrangements. The successful candidate will coordinate maintenance, relocations, contracts and place a strong emphasis on process improvement, cost control and workplace

Qualifications

• Previous experience in facilities coordination, office administration or a similar role.
• Strong organisational skills and ability to manage multiple priorities.
• Excellent communication and stakeholder management skills.
• A proactive, solutions-focused mindset with continuous improvement approach.

Responsibilities

• Coordinate preventative and reactive maintenance across office locations.
• Liaise with landlords, contractors and service providers to resolve facilities issues.
• Support office openings, relocations and furniture procurement and fit-outs.
• Review and approve facilities-related invoices and manage supplier contracts.

Skills

Facilities coordination

Office administration

Organisational skills

Stakeholder management

Job description

Opteon is seeking a highly organised Facilities & Office Administrator for the Melbourne office. The role covers facilities management, supplier relations, procurement, and invoice processing across Australia and New Zealand.

It is part-time (0.6 FTE) with at least one day/week in the Melbourne office and flexible hybrid arrangements. The successful candidate will coordinate maintenance, relocations, contracts and place a strong emphasis on process improvement, cost control and workplace