Melbourne-based Senior Executive Assistant & Travel Scheduler

Boardoutlook Pty; Melbourne; On-site; AUD 65,000 - 90,000; Full time

Job summary

Boardoutlook Pty is seeking an exceptionally organised Personal Assistant to provide comprehensive support to a busy executive in Melbourne. The role requires anticipating needs, handling confidential information, and excelling in a fast-paced environment.

You will manage calendars, coordinate domestic and international travel, handle emails and calls, prepare documents and presentations, and assist with ad-hoc tasks while maintaining clean filing systems.

Qualifications

• Experience supporting a busy executive with calendar and travel planning.
• Ability to manage emails, phone calls and correspondence professionally.
• Strong communication skills and attention to detail.
• Discretion, confidentiality and proactive problem-solving are essential.

Responsibilities

• Extensive calendar and diary management, including scheduling appointments and meetings.

Skills

Calendar management

Travel arrangements

Email & phone management

Document & report preparation

Google Apps proficiency

Written & verbal communication

Discretion & confidentiality

Tools

Gmail

Google Docs

Google Sheets

Google Slides

Job description

Boardoutlook Pty is seeking an exceptionally organised Personal Assistant to provide comprehensive support to a busy executive in Melbourne. The role requires anticipating needs, handling confidential information, and excelling in a fast-paced environment.

You will manage calendars, coordinate domestic and international travel, handle emails and calls, prepare documents and presentations, and assist with ad-hoc tasks while maintaining clean filing systems.