Medical Secretary

Mars Recruitment; Sydney; In loco; AUD 55.000 - 75.000; Tempo pieno

Descrizione del lavoro

Mars Recruitment in New South Wales is seeking an organised Medical Secretary to support a Specialist Doctor and guide patients through their treatment journey. You will coordinate appointments, manage enquiries and keep records accurate.

This 38 hours per week role combines administration with patient liaison, requiring empathy, discretion and strong attention to detail to ensure smooth clinical workflows.

Competenze

• Strong administration and customer service skills.
• Excellent attention to detail and ability to manage competing priorities.
• Experience in a medical practice or allied health setting preferred.
• Familiarity with patient management systems is advantageous.

Mansioni

• Manage appointments, patient enquiries and day-to-day administration for an allocated Specialist.
• Welcome patients and guide them through registration and pre-treatment requirements.
• Coordinate communication between patients and clinical teams.
• Maintain accurate patient records, consent documentation and correspondence.
• Resolve scheduling or administrative issues promptly, escalating concerns when needed.
• Handle sensitive conversations with empathy, discretion and professionalism.

Conoscenze

Administration

Customer service

Attention to detail

Multitasking

Strumenti

Patient management system

Descrizione del lavoro

We are seeking an organised Medical Secretary to support a Specialist Doctor and help patients feel informed and cared for throughout their treatment journey.

This role combines specialist practice administration with patient coordination. You'll be a trusted point of contact for patients while working closely with doctors and nurses to keep appointments, communication and treatment preparations running smoothly.

This is a 4 day a week / 38 hours position.

What you'll do

Manage appointments, patient enquiries and day-to-day administration for an allocated Specialist.

Welcome patients and guide them through registration and pre-treatment requirements.

Coordinate communication between patients and clinical teams.

Maintain accurate patient records, consent documentation and correspondence.

Resolve scheduling or administrative issues promptly, escalating concerns when needed.

Handle sensitive conversations with empathy, discretion and professionalism.

What you'll bring

You’ll have strong administration and customer service skills, excellent attention to detail and the ability to manage competing priorities in a busy environment. You'll be confident communicating with a wide range of people and committed to making every patient interaction supportive and respectful.

Experience in a medical practice or allied health setting would be highly regarded, as would familiarity with patient management systems. Candidates from other patient facing or service focused environments are also encouraged to apply.

If you enjoy being the person who brings organisation and care to a busy practice, we'd love to hear from you.

Please note, only shortlisted candidates will be contacted