Mechanical Support Administrator

PJLI Group; Orange City Council; On-site; AUD 55,000 - 65,000; Full time

Job summary

PJL Group, based in Orange, NSW, is seeking an organised administrator for a full-time role in the Mechanical Workshop. The candidate will manage purchase orders, sales orders and internal M1 system entries while supporting workshop operations and supplier communications.

Ideal applicants have proven admin experience in heavy industry, strong communication, and meticulous attention to detail. The role offers a consistent Monday–Friday schedule with an early-start preference.

Qualifications

• Experience in an administrative role in manufacturing or heavy industry.
• Strong organisational skills to manage fluctuating workloads.
• High attention to detail.
• Proficiency in Microsoft Office; ability to learn internal M1 system.
• Strong verbal and written communication skills.
• Knowledge of mechanical products and materials is advantageous.

Responsibilities

• Raise purchase orders for workshop materials, parts and consumables
• Ensure both supplier and customer purchase orders are processed in a timely manner
• Creation of sales orders and jobs in internal M1 system
• Regularly liaising with suppliers regarding quotes, availability and due dates
• Be first point of contact for phone calls, emails, and customer enquiries
• Communicate with workshop personnel regarding administrative and operational support matters
• Supporting business operations and internal processes
• Participate in weekly Work in Progress meetings
• Ensure all job documentation is collected and stored as per the company requirements

Skills

Administration experience

Organisational skills

Attention to detail

MS Office proficiency

M1 system familiarity

Communication skills

Tools

Microsoft Office

M1 system

Job description

About the Company

PJL Group is a specialised Underground Hard Rock Maintenance and Asset Supply Company that has been well-established since 2006, with its head office located in Orange, NSW.

PJL supports the mining industry by providing asset hire, maintenance services, labour and project support, mechanical and engineering services along with the manufacture and sale of retail items including ground engaging tools.

About the Role

This is a full time, Monday to Friday role based in our Mechanical Workshop and ideally would suit someone who likes to start early and finish early (however not essential). Permanent full-time role with a monthly RDO.

Busy and varied role for an administration person that has knowledge of purchasing, inventory and general administration in a mechanical workshop.

• Raise purchase orders for workshop materials, parts and consumables
• Ensure both supplier and customer purchase orders are processed in a timely manner
• Creation of sales orders and jobs in internal M1 system
• Regularly liaising with suppliers regarding quotes, availability and due dates
• Be first point of contact for phone calls, emails, and customer enquiries
• Communicate with workshop personnel regarding administrative and operational support matters
• Supporting business operations and internal processes
• Participate in weekly Work in Progress meetings
• Ensure all job documentation is collected and stored as per the company requirements

Your Skills

• Experience in an administrative role in a manufacturing or heavy industry environment
• Knowledge of mechanical products and materials (an advantage)
• Well-developed organisational skills with the capacity to prioritise work within an environment of fluctuating workloads and changing priorities
• High attention to detail
• Proficient in Microsoft Office and ability to learn internal M1 system
• Well-developed verbal and written communication skills