Maintenance Administration Officer

Stellar Recruitment Pty; Rockhampton Regional; On-site; AUD 70,000 - 90,000; Full time

Job summary

Stellar Recruitment Pty has an opportunity at the Jellinbah mine for an experienced Maintenance Administration Officer to support the Maintenance & Engineering team with documentation and coordination.

You will work with planners, supervisors, tradespeople and contractors, maintain records, assist with work orders and CMMS data entry, and ensure compliance and reporting across daily operations.

Qualifications

• Experience in maintenance or mining administration is preferred.
• Strong organisational skills with high attention to detail.
• Ability to manage competing priorities and work independently.
• Proficient in Microsoft Office.
• Experience with CMMS is highly regarded.

Responsibilities

• Provide administrative support to the Maintenance & Engineering team.
• Maintain maintenance records, documentation and reporting systems.
• Support work order processing and CMMS data entry.
• Coordinate training, competency and compliance records.
• Assist with meetings, reporting and stakeholder communication.
• Maintain registers for equipment, tools, parts and consumables.
• Support payroll, procurement and general administration activities.

Skills

Organisational skills

Communication skills

Microsoft Office

CMMS data entry

Independent work

Education

Coal Board Medical CMSHR1 Health Assessment

Standard 11 Surface Induction

Queensland Driver’s Licence

Tools

CMMS

Microsoft Office

Job description

Our client operating at the Jellinbah mine is seeking an experienced Maintenance Administration Officer to join their Maintenance & Engineering team.

This is an excellent opportunity for an organised administrator to provide key support to maintenance operations through effective coordination, accurate documentation and stakeholder communication.

About the Role

The Maintenance Administration Officer will provide administrative and coordination support to the Maintenance Department. Reporting to the Maintenance Superintendent you will assist with compliance requirements, maintenance records, scheduling, reporting and daily operational activities.

Working closely with planners, supervisors, tradespeople, contractors and internal stakeholders, you will play an important role in keeping maintenance processes organised and efficient.

Your Responsibilities

• Provide administration support to the Maintenance & Engineering team
• Maintain maintenance records, documentation and reporting systems
• Support work order processing and CMMS data entry
• Coordinate training, competency and compliance records
• Assist with meetings, reporting and stakeholder communication
• Maintain registers for equipment, tools, parts and consumables
• Support payroll, procurement and general administration activities

About You

• Previous experience in maintenance administration, mining administration or heavy industry
• Strong organisational skills with high attention to detail
• Ability to manage competing priorities and work independently
• Strong communication skills and proficiency in Microsoft Office
• Experience with maintenance management systems (CMMS) highly regarded

Qualifications & Requirements

• Current Coal Board Medical (CMSHR1 Health Assessment)
• Standard 11 Surface Induction
• Current Queensland Driver’s Licence
• Ability to meet site medical and drug & alcohol requirements