Meadowbrook Admin & Operations Coordinator

Energy Efficient Windows Brisbane; Brisbane; On-site; AUD 45,000 - 60,000; Full time

Job summary

Energy Efficient Windows Brisbane is seeking an Admin Coordinator to join our Meadowbrook team in a full-time capacity. This role supports our administrative operations, ensuring the office runs smoothly and customers receive exceptional service.

The position requires proven admin experience, strong organisation, and proficient use of MS Office and Xero. Based in Meadowbrook, QLD 4131, you will be essential for reception, invoicing, filing and coordination across the sales cycle.

Qualifications

• Proven experience in an administrative or office support role, ideally within a fast-paced environment.
• Excellent organisational skills with the ability to manage multiple priorities.
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and general IT literacy.
• Knowledge using Xero
• Exceptional written and verbal communication skills with professional etiquette.
• Meticulous attention to detail and accuracy in all administrative tasks.

Responsibilities

• Coordinate all calls (in-bound and out-bound) and book appointments for sales reps.
• Lead management through the website and social media.
• Handle incoming and outgoing correspondence, including emails, phone calls and post.
• Maintain accurate filing systems and manage documentation in physical and digital formats.
• Process invoices (payable and receivable), and create/manage contracts and other documentation.
• Greet and assist visitors and clients professionally.
• Perform data entry tasks in Xero, Excel, Google Calendar and Window Maker.
• Keep the showroom clean and tidy.

Skills

MS Office Suite

Xero

Communication

Organization

Data entry

Customer service

Tools

Window Maker

Google Calendar

Excel

Job description

Energy Efficient Windows Brisbane – Meadowbrook QLD

Energy Efficient Windows Brisbane is seeking an Admin Coordinator to join our team in a full-time capacity. Based in Meadowbrook, QLD 4131, this role is central to the smooth operation of our office and plays a vital part in supporting our business objectives. As an Admin Coordinator, you will be the backbone of our administrative operations, ensuring that our team has the support they need to deliver exceptional service to our customers.

What you'll be doing

Coordinating all calls (in-bound and out-bound) and booking in appointments for the sales reps

Lead management through the website and social media

Handling incoming and outgoing correspondence, including emails, phone calls and post

Maintaining accurate filing systems and managing documentation in both physical and digital formats

Processing invoices (payable and receivable), creating and managing contracts and other documentation with attention to detail

Greeting and assisting visitors and clients in a professional and welcoming manner

Performing data entry tasks in Xero, excel, google calendar and Window Maker

Keep the showroom clean and tidy

What we're looking for

Proven experience in an administrative or office support role, ideally within a fast-paced environment

Excellent organisational skills with the ability to manage multiple priorities

Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and general IT literacy.

Knowledge using Xero

Exceptional written and verbal communication skills with professional etiquette

Meticulous attention to detail and accuracy in all administrative tasks

Professional demeanour with strong customer service orientation

Ability to work independently whilst remaining collaborative and supportive of team members

Discretion and reliability when handling confidential information

Problem-solving mindset with a proactive approach to identifying process improvements

Flexibility and adaptability in a dynamic work environment

What we offer

Energy Efficient Windows Brisbane is committed to fostering a supportive and rewarding workplace for all employees. We offer a competitive salary package, opportunities for professional development and career growth within a growing organisation. We provide a supportive work environment where you can develop your skills and advance your career.

About us

Energy Efficient Windows Brisbane is a leading provider of high-quality window solutions. We are dedicated to delivering exceptional products and customer service to residential clients. Our mission is to provide innovative, energy-efficient window solutions that enhance the comfort and efficiency of homes throughout the region. We pride ourselves on our professional approach, attention to detail and commitment to customer satisfaction. We are a growing business with a strong team culture, and we are looking for talented individuals who share our values and are eager to contribute to our continued success.

Apply now

If you are an organised, detail-oriented professional with strong administrative experience and are ready to support our dynamic team, we would love to hear from you. Please submit your CV and a cover letter outlining your relevant experience and why you would be an excellent fit for this Admin Coordinator position.

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