Master Scheduler and Program Coordinator

Planit Testing; Sydney; On-site; AUD 150,000 - 190,000; Full time

Job summary

Fortuna Program is seeking a Master Scheduler and Program Coordinator to provide integrated schedule management and PMO coordination across the Fortuna Program. You will be the single point of control for planning, governance, reporting, dependencies, and delivery coordination, ensuring leadership has a clear view of progress, risks, and milestones.

This role is suited to early mobilisation or smaller program phases where PMO functions are streamlined.

Qualifications

• Proven experience in integrated master scheduling and PMO governance.

Responsibilities

• Integrated Program Planning: Develop and maintain the Integrated Master Schedule and consolidate plans across workstreams.
• Governance & Reporting: Coordinate governance forums, deliver dashboards, and executive status packs.
• Delivery Coordination: Track milestones, update stakeholders, and support change control.
• PMO Operations: Maintain repositories, calendars, artefacts, and program assurance activities.

Job description

Master Scheduler and Program Coordinator

The Master Scheduler & Program Coordinator is responsible for both integrated schedule management and PMO coordination activities across the Fortuna Program. The role provides a single point of control for program planning, governance, reporting, dependency management, and delivery coordination, ensuring leadership has a clear and accurate view of progress, risks, dependencies, and upcoming milestones.

This role is particularly suitable during early program mobilisation, smaller program phases, or where PMO functions are intentionally streamlined.

Key Responsibilities

Integrated Program Planning

• Develop and maintain the Integrated Master Schedule.
• Consolidate project, workstream, vendor, and external plans.
• Identify and manage cross-workstream dependencies.
• Maintain critical path visibility and forecast delivery impacts.
• Conduct schedule health checks and planning assurance reviews.

Governance & Reporting

• Coordinate all governance forums and reporting cycles.
• Produce integrated program dashboards and status reports.
• Prepare Steering Committee and executive reporting packs.
• Capture decisions, actions, and outcomes from governance meetings.
• Maintain program Risk, Assumption, Issue, Dependency and Action registers.
• Monitor mitigation and resolution activities.
• Escalate emerging schedule and delivery risks.

Delivery Coordination

• Coordinate planning and status updates across all stakeholders.
• Track milestone achievement and upcoming commitments.
• Follow up actions arising from governance forums.
• Support change control and impact assessment processes.

PMO Operations

• Maintain program repositories and artefacts.
• Manage reporting calendars and delivery deadlines.
• Support audits, reviews, and program assurance activities.
• Ensure governance standards are consistently applied.
• Integrated Master Schedule
• RAID Register
• Governance Packs
• Program Status Reports
• Critical Path Analysis
• Meeting Minutes and Action Registers
• Steering Committee Reporting

Key Stakeholders

• Program Director
• PMO Manager
• Project Managers
• Business Owners
• Steering Committee
• Vendors and Delivery Partners

Success Measures

• Accuracy and reliability of program forecasts
• Timely governance reporting
• Reduction in schedule surprises
• Quality and completeness of PMO controls
• Stakeholder confidence in program information

Consistent achievement of governance and reporting deadlines