Master Scheduler

Jenny Barbour IT & Project Recruitment; Melbourne; On-site; AUD 120,000 - 170,000; Full time

Job summary

Jenny Barbour IT & Project Recruitment is seeking a Master Scheduler to lead end-to-end scheduling for a large-scale program in Melbourne. You will oversee the enterprise-level master schedule, manage dependencies, and deliver on-time outcomes with senior stakeholders.

You will drive schedule discipline, identify risks, and surface optimisation opportunities across delivery teams, partnering with program and delivery leaders to ensure alignment with governance and reporting requirements.

Qualifications

• Experience building integrated master schedules in portfolio/program level contexts.
• Strong grasp of dependency management and milestone tracking.
• Ability to translate complex delivery data into actionable insights.

Responsibilities

• Develop, maintain and govern an enterprise-level master schedule across portfolios and delivery teams.
• Align timelines with milestones, funding profiles and operational dependencies.
• Maintain baselines and manage controlled changes per governance.
• Provide critical path, dependency and scenario analysis for decision making.
• Identify risks, constraints and interdependencies; escalate impacts and mitigation options.
• Monitor schedule performance, trends and variances across reporting.
• Collaborate with Portfolio Managers, Program Managers and Delivery Leads to embed scheduling practices.
• Facilitate schedule reviews and cross-portfolio dependency forums.
• Produce schedule insights, dashboards and executive-level reporting.
• Support governance forums with clear schedule information.

Skills

Integrated master scheduling

Dependency management

Schedule forecasting

Critical path analysis

Stakeholder influence

MS Project proficiency

Delivery planning discipline

Tools

MS Project

Job description

We are seeking a Master Scheduler to play a key role in delivering a large-scale initiative within a complex enterprise environment. In this role, you will oversee end-to-end scheduling, ensuring alignment with enterprise priorities to support informed decision-making. You will be responsible for managing interdependencies, maintaining schedule integrity, and providing confident, on-time delivery outcomes.

About the role:

You will partner closely with the program team to establish and maintain a single source of truth for scheduling. This role drives schedule discipline, proactively identifies risks and impacts, and surfaces optimisation opportunities across the broader delivery landscape.

Key Responsibilities:

• Develop, maintain and govern the enterprise‑level master schedule, integrating schedules across portfolios, programs and delivery teams.
• Ensure alignment between strategic milestones, funding profiles, delivery plans and operational dependencies.
• Maintain schedule baselines and manage controlled changes in line with governance requirements.
• Provide critical path, dependency and scenario analysis to support informed decision‑making.
• Identify schedule risks, constraints and interdependencies, proactively escalating impacts and mitigation options.
• Monitor schedule performance, trends and variances, ensuring accuracy and consistency across all reporting.
• Partner with Portfolio Managers, Program Managers, Product Owners and Delivery Leads to embed consistent scheduling practices.
• Facilitate schedule reviews, planning cycles and cross‑portfolio dependency forums.
• Produce high‑quality schedule insights, dashboards and executive‑level reporting.
• Support portfolio governance forums by providing clear, evidence‑based schedule information.
• Ensure compliance with enterprise delivery frameworks, controls and audit requirements.
• Develop scheduling standards, governance and planning conventions aligned with enterprise frameworks, controls and audit requirements to enable consistent delivery management with accurate insights and look ahead views.
• Identify schedule impacts, slippage, sequencing conflicts and emerging risks early.

About You:

• Extensive experience creating and managing integrated master schedules in portfolio, program and enterprise‑level scheduling in complex environments.
• Strong understanding of integrated planning, dependency management, milestone tracking, schedule forecasting and critical path analysis.
• Proven experience establishing schedule structures and delivery planning disciplines in complex or low‑maturity environments.
• Demonstrated ability to influence senior stakeholders and translate complex delivery information into clear decision‑ready insights to inform effective and timely decision making.
• Advanced capability in scheduling and planning tools (MS Project demonstrated experience).
• Experience coaching and uplifting team capability in scheduling and planning practices aligned with enterprise delivery standards.