Master Scheduler and Program Coordinator

NRI Australia & New Zealand; Sydney; On-site; AUD 120,000 - 180,000; Full time

Job summary

NRI Australia & New Zealand is seeking a Master Scheduler & Program Coordinator to own the Integrated Master Schedule for the Fortuna Program and to lead PMO coordination, governance, reporting and dependency management. This role provides leadership with a clear view of progress, risks and key milestones, based in Sydney with a minimum of 3 days in the office.

You will consolidate schedules across workstreams, manage RAID registers, support change control and executive reporting, and

Qualifications

• Proven experience in Program Coordination, PMO, Project Controls or Master Scheduling within large programs.
• Strong governance, executive reporting and dashboard creation.
• Experience maintaining RAID registers and managing program risks and actions.
• Stakeholder management with Program Directors and vendors.
• Ability to forecast delivery impacts and identify critical path effects.

Responsibilities

• Develop, maintain and manage the Integrated Master Schedule across the program.
• Consolidate project, workstream, vendor and external delivery plans into a single schedule.
• Identify and manage cross-workstream dependencies and critical path activities.
• Monitor schedule performance, forecast delivery impacts and escalate risks.
• Coordinate governance forums, reporting cycles and stakeholder updates.
• Produce program dashboards, status reports and executive reporting packs.
• Maintain RAID registers and monitor mitigation activities.
• Facilitate dependency management across project teams and vendors.
• Prepare meeting minutes and governance documentation.
• Support change control processes and assurance activities.

Skills

Program coordination

PMO

Project controls

Program planning

Master scheduling

Governance

Stakeholder management

Risk & dependency tracking

Executive reporting

Microsoft Project

Project Online

Excel

Tools

Microsoft Project

Project Online

PMO reporting tools

Excel

Job description

At NRI, we bring together deep technology expertise, capability and real-world industry experience to help organisations solve complex challenges and shape what's next. From IT advisory and enterprise transformation to quality engineering, cyber, cloud and managed services, we work across the full technology lifecycle - turning ideas into outcomes that make a difference. With a global heritage and a strong presence across Australia, New Zealand and Asia, we combine the scale and capability to take on complex challenges with the agility, collaboration and the personal connection of a local team.

THE OPPORTUNITY

Our Performance & Technology practice combines strategic advisory, digital transformation, experience design, data and analytics, and enterprise platform expertise to help organisations navigate change and achieve lasting business outcomes. Working across strategy, design, implementation and adoption, we partner with clients to modernise ways of working, improve decision-making, enhance customer and employee experiences, and maximise the value of technology investments.

The Master Scheduler & Program Coordinator is responsible for both integrated schedule management and PMO coordination activities across the Fortuna Program. The role provides a single point of control for program planning, governance, reporting, dependency management, and delivery coordination, ensuring leadership has a clear and accurate view of progress, risks, dependencies, and upcoming milestones.

This role is particularly suitable during early program mobilisation, smaller program phases, or where PMO functions are intentionally streamlined.

Key Responsibilities

• Develop, maintain and manage the Integrated Master Schedule (IMS) across the program.
• Consolidate project, workstream, vendor and external delivery plans into a single integrated schedule.
• Identify, track and manage cross-workstream dependencies and critical path activities.
• Monitor schedule performance, forecast delivery impacts and proactively escalates risks.
• Conduct schedule health checks, planning assurance reviews and critical path analysis.
• Coordinate governance forums, reporting cycles and stakeholder updates.
• Produce program dashboards, status reports and executive reporting packs.
• Maintain RAID (Risks, Assumptions, Issues, Dependencies and Actions) registers and monitor mitigation activities.
• Facilitate dependency management across project teams, business units and external partners.
• Track milestones, deliverables and key program commitments.
• Support change control processes and impact assessments.
• Prepare meeting minutes, action registers and governance documentation.
• Maintain PMO repositories, artefacts, reporting calendars and delivery deadlines.
• Support program audits, reviews and assurance activities.
• Ensure PMO governance standards, controls and reporting requirements are consistently applied.

Skills & Experience

• Proven experience in Program Coordination, PMO, Project Controls, Program Planning or Master Scheduling roles.
• Strong experience developing and managing Integrated Master Schedules within large, complex programs.
• Demonstrated capability in governance, executive reporting and dashboard creation.
• Experience maintaining RAID registers and managing program risks, issues, dependencies and actions.
• Strong stakeholder management skills with the ability to engage Program Directors, PMO Managers, Project Managers, Workstream Leads and vendors.
• Proven ability to identify critical path impacts and provide accurate delivery forecasts.
• Experience coordinating multiple workstreams and cross-functional teams.
• Strong organisational, analytical and problem-solving skills.
• Excellent written and verbal communication skills, including preparation of Steering Committee and executive-level reporting.
• Experience supporting change control, audits and assurance activities.
• Strong proficiency with project planning and reporting tools (e.g. Microsoft Project, Project Online, Excel and PMO reporting tools).
• Knowledge and practical experience working within Waterfall delivery methodologies (essential).
• Ability to work in a fast-paced environment while managing competing priorities and deadlines.

Location: Sydney (minimum 3 days per week in office).

WHY YOU'LL LOVE WORKING AT NRI

At NRI, we believe great careers are built through solving complex challenges, continuous growth and the opportunity to make an impact. Whether you're deepening your technical expertise, developing as a leader or exploring where your career can take you next, you'll have the opportunity to build capability, make an impact and shape what's next.

Build expertise that makes an impact.

Shape your career.

Make your expertise count.

Bring your perspective, belong here.

YOUR EXPERIENCE MATTERS, YOUR POTENTIAL IS YOURS TO EXPLORE

You don't need to tick every box to belong at NRI. We value curiosity, capability, attitude and the willingness to learn and we encourage you to apply if you can see yourself growing into this role - or another opportunity across NRI.

At NRI, we value different experiences, perspectives and ways of thinking. We are committed to an inclusive workplace where everyone has the opportunity to belong, contribute and grow.

This role is based on Gadigal Land of the Eora Nation (Sydney).