Master Scheduler

Electro Optic Systems; Canberra; On-site; AUD 120,000 - 150,000; Full time

Job summary

Electro Optic Systems is seeking a PMO Master Scheduler in Canberra to develop and maintain integrated schedules across its Defence programs. The role involves ensuring alignment between project plans, production activities, and contractual obligations, while providing portfolio-level visibility through structured reporting.

The ideal candidate will have over 10 years of experience in PMO environments, strong skills in Microsoft Project and data analysis, and the ability to influence stakeholders effectively. This position emphasizes consistent planning practices and process improvement.

Qualifications

• Advanced proficiency in data analysis, reporting, and project scheduling.
• Strong stakeholder influencing and coaching capability.
• 10+ years of experience in large-scale programs and PMO environments.

Responsibilities

• Develop and manage Integrated Master Schedules (IMS).
• Lead portfolio-level reporting and monitor schedule performance.
• Train Project Managers in using MS Planner for team execution.

Skills

Data analysis

Microsoft Project

Stakeholder management

Problem-solving

Organisational skills

Education

PMI-SP / PSP Certification

10+ years experience in PMO roles

Tools

MS Planner

M365 tools

Job description

Primary Duties

The PMO Master Scheduler is responsible for developing, integrating, and maintaining high-quality schedules across the EOS Defence programs portfolio, ensuring alignment between project delivery plans, production activities, and contractual requirements. The role maintains the single source of truth and provides portfolio-level visibility through structured reporting and insights, supports the establishment of consistent scheduling standards and governance, and works closely with project managers and stakeholders to improve planning quality, manage dependencies, and enable effective execution across programs.

Key Responsibilities

• Create and maintain Integrated Master Schedules (IMS), including milestones, dependencies, critical path, constraints, and baselines.
• Develop and manage Project Schedules aligned with ASDEFCON contracting frameworks.
• Lead portfolio-level reporting using MS Project, MS Planner, and M365 tools.
• Monitor progress and provide insights into schedule performance, risks, and forecast impacts.
• Train and support Project Managers in using MS Planner for team-level execution and tracking.
• Promote consistent planning and reporting practices across the EOS Defence portfolio.
• Assess resource requirements, including time, personnel, and materials, to support milestone delivery.
• Improve scheduling processes to increase efficiency and effectiveness.
• Establish and embed PMO scheduling standards, templates, and governance.
• Support change management activities to embed new planning tools and processes.
• Work with Project Managers and stakeholders to understand requirements and dependencies.
• Facilitate planning workshops to challenge assumptions and improve schedule quality.
• Identify schedule conflicts and support risk management across project resources and budgets.
• Ensure alignment between contractual obligations, delivery plans, and reporting.

Key Attributes

• Advanced proficiency in data analysis, reporting, and Microsoft Project (including critical path, baselining, and dependencies).
• Skilled in interpreting commercial and contractual requirements.
• Strong stakeholder influencing and coaching capability.
• Exceptional analytical and problem‑solving abilities.
• Excellent organisational and time management skills.
• Initiative‑taking, “go‑getter” attitude with strong ownership of outcomes.

Experience

• Preferred Certification PMI-SP / PSP.
• 10+ years’ experience in a similar role supporting large‑scale programs (not just single projects), ideally involving multiple concurrent workstreams.
• Defence / ASDEFCON methodology exposure desirable.
• Experience working in PMO environments.