Master Scheduler

Ivega Global; Melbourne; On-site; AUD 120,000 - 160,000; Full time

Job summary

Ivega Global is seeking a Master Scheduler to lead the development, maintenance, and oversight of an integrated program-wide schedule. You will coordinate across deployment waves, align milestones, and proactively mitigate risks while ensuring real-time visibility into progress for informed decision-making.

Responsibilities include translating complex schedules to visuals (Power BI/Tableau), driving program leadership meetings, and optimizing resource utilization to support timely delivery.

Responsibilities

• Translate complex MS Project schedules into engaging visual charts and dashboards for exec reporting.
• Identify opportunities to optimize the schedule and mitigate project slippage.
• Drive program-level meetings with senior leadership to ensure schedule accountability.
• Track resource utilization and forecast work allocation from the master schedule.
• Develop and maintain an integrated master schedule across program workstreams.
• Align project schedule with program objectives and KPIs to drive timely execution.
• Identify and resolve interdependencies between workstreams.
• Support deployment by coordinating go-live timelines and cutover plans.
• Monitor schedules and flag potential conflicts and risks early.
• Develop risk mitigation strategies for scheduling conflicts and constraints.
• Collaborate with project managers and deployment leads to gather updates and drive adherence

Skills

Scheduling

Stakeholder management

Risk mitigation

Executive reporting

Tools

MS Project

Power BI

Tableau

PowerPoint

Job description

The Master Scheduler will play a critical role in developing, maintaining, and overseeing an integrated program-wide schedule. This role ensures alignment of project timelines, interdependencies, and milestones across multiple deployment waves, supporting the smooth execution of activities while proactively identifying and mitigating risks. The Master Scheduler will coordinate with key stakeholders to ensure real-time visibility into the program's progress and drive efficient resource allocation.

Key Responsibilities:

• Translate complex MS Project schedules into highly engaging visual charts and dashboards to facilitate executive reporting and stakeholder engagement using tools such as Power BI, Tableau, or Microsoft PowerPoint.
• Identify opportunities to optimize the schedule by advancing activities, reducing bottlenecks, and mitigating potential project slippage.
• Drive program-level meetings with senior leadership to maintain accountability to the schedule, track progress, and derive actionable steps for timely program delivery.
• Track, report, and forecast resource utilization and work allocation derived from the master schedule to ensure efficient workforce planning and cost management.
• Develop and maintain a detailed, integrated master schedule that captures all tasks, activities, and dependencies across program workstreams, ensuring accurate tracking and visibility.
• Ensure the project schedule aligns with program objectives, critical milestones, and key performance indicators (KPIs) to drive timely execution.
• Identify, manage, and resolve interdependencies between workstreams, ensuring cross-functional alignment and adherence to schedule commitments.
• Support the deployment process by ensuring readiness across project phases, tracking go-live timelines, and coordinating cutover plans to minimize disruption.
• Monitor project schedules, track progress against key milestones, and proactively identify potential scheduling conflicts and risks.
• Develop and implement risk mitigation strategies to address scheduling conflicts, resource constraints, and potential delays, ensuring program continuity.
• Work closely with project managers, deployment leads, and functional workstream owners to gather schedule updates, align expectations, and drive schedule adherence.