Master Scheduler

iVEGA Global; Melbourne; On-site; AUD 120,000 - 180,000; Full time

Job summary

iVEGA Global is seeking a Master Scheduler to develop and oversee an integrated program-wide schedule across multiple deployment waves, ensuring alignment of timelines, interdependencies and milestones while proactively mitigating risks.

You will translate complex MS Project data into visual dashboards with Power BI, Tableau or PowerPoint, lead program-level meetings with senior leadership, and coordinate with managers to optimize resource use and schedule adherence.

Qualifications

• No formal qualifications listed in the provided HTML.

Responsibilities

• Translate complex MS Project schedules into visual charts and dashboards for executive reporting.
• Identify schedule optimizations to reduce bottlenecks and mitigate slippage.
• Lead program-level meetings with senior leadership to ensure accountability to the schedule.

Skills

Master scheduling

MS Project

Power BI

Tableau

PowerPoint

Risk management

Resource planning

Stakeholder engagement

Program coordination

Tools

Power BI

Tableau

MS Office

Job description

The Master Scheduler will play a critical role in developing, maintaining, and overseeing an integrated program-wide schedule. This role ensures alignment of project timelines, interdependencies, and milestones across multiple deployment waves, supporting the smooth execution of activities while proactively identifying and mitigating risks. The Master Scheduler will coordinate with key stakeholders to ensure real-time visibility into the program's progress and drive efficient resource allocation.

Key Responsibilities:

• Translate complex MS Project schedules into highly engaging visual charts and dashboards to facilitate executive reporting and stakeholder engagement using tools such as Power BI, Tableau, or Microsoft PowerPoint.
• Identify opportunities to optimize the schedule by advancing activities, reducing bottlenecks, and mitigating potential project slippage.
• Drive program-level meetings with senior leadership to maintain accountability to the schedule, track progress, and derive actionable steps for timely program delivery.
• Track, report, and forecast resource utilization and work allocation derived from the master schedule to ensure efficient workforce planning and cost management.
• Develop and maintain a detailed, integrated master schedule that captures all tasks, activities, and dependencies across program workstreams, ensuring accurate tracking and visibility.
• Ensure the project schedule aligns with program objectives, critical milestones, and key performance indicators (KPIs) to drive timely execution.
• Identify, manage, and resolve interdependencies between workstreams, ensuring cross-functional alignment and adherence to schedule commitments.
• Support the deployment process by ensuring readiness across project phases, tracking go-live timelines, and coordinating cutover plans to minimize disruption.
• Monitor project schedules, track progress against key milestones, and proactively identify potential scheduling conflicts and risks.
• Develop and implement risk mitigation strategies to address scheduling conflicts, resource constraints, and potential delays, ensuring program continuity.
• Work closely with project managers, deployment leads, and functional workstream owners to gather schedule updates, align expectations, and drive schedule adherence.