Master Scheduler

Electro Optic Systems; City of Hume; On-site; AUD 140,000 - 180,000; Full time

Job summary

Electro Optic Systems in Canberra is seeking a PMO Master Scheduler to govern portfolio-level Integrated Master Schedules across defence programs, aligning milestones and contractual obligations with delivery plans. You will lead scheduling integrity, baselines and forecast impacts while collaborating with Project Managers and stakeholders.

The role demands extensive Defence/ASDEFCON exposure, Australian Citizenship and an ability to reside in the Hume region for onsite work.

Qualifications

• 10+ years in a similar PMO/scheduling role across large programs
• Defence/ASDEFCON experience
• Australian Citizenship; Baseline clearance desirable
• Experience working in PMO environments
• Preferred PMI-SP / PSP certification

Responsibilities

• Own and control portfolio-level Integrated Master Schedules, including baselines, milestones, dependencies, critical paths, constraints and forecast impacts
• Translate project, production and ASDEFCON contractual requirements into credible, logic-driven schedules that support delivery execution and decision-making
• Maintain schedule governance, baseline control and change discipline, ensuring movements and re-forecasts are visible, justified and traceable
• Provide portfolio-level reporting and insights on slippage, dependency risks, resource constraints, delivery confidence and recovery actions
• Challenge weak assumptions, incomplete plans and unsupported forecasts through structured reviews with Project Managers and functional teams
• Embed consistent PMO scheduling standards, templates, reporting routines and tool usage across the EOS Defence portfolio
• Ensure commercial and contractual drivers, including milestones, payment events and deliverables, are reflected in schedules and reporting
• Coach Project Managers in planning discipline, schedule quality and practical use of Microsoft Project, Planner and M365 tools

Skills

Microsoft Project

Scheduling

PMO governance

Stakeholder management

Critical path analysis

Forecasting

Education

PMI-SP certification

ASDEFCON / Defence sector exposure

Tools

Microsoft Planner

Microsoft 365

Job description

We continually strive to help our workforce achieve their professional and personal goals, engaging them in challenging and inspiring projects.

Primary duties

The PMO Master Scheduler is accountable for the integrity, integration and governance of portfolio-level schedules across EOS Defence programs. The role develops and maintains Integrated Master Schedules that align project delivery plans, production activities and contractual obligations, providing a trusted single source of truth for schedule performance and forecast delivery confidence.

Working closely with Project Managers and functional stakeholders, the PMO Master Scheduler provides portfolio-level reporting and insights, challenges schedule assumptions and risks, drives scheduling standards and governance, and enables informed decision-making through accurate visibility of milestones, dependencies, critical paths and delivery impacts.

This is a full time permanent position based at Hume (Canberra) and the incumbent will need to reside within region to work onsite. Incumbent also need to have Defence related experience to be successful in this role.

Key Responsibilities

Own and control portfolio-level Integrated Master Schedules, including baselines, milestones, dependencies, critical paths, constraints and forecast impacts.

Translate project, production and ASDEFCON contractual requirements into credible, logic-driven schedules that support delivery execution and decision-making.

Maintain schedule governance, baseline control and change discipline, ensuring movements and re-forecasts are visible, justified and traceable.

Provide portfolio-level reporting and insights on slippage, dependency risks, resource constraints, delivery confidence and recovery actions.

Challenge weak assumptions, incomplete plans and unsupported forecasts through structured reviews with Project Managers and functional teams.

Embed consistent PMO scheduling standards, templates, reporting routines and tool usage across the EOS Defence portfolio.

Ensure commercial and contractual drivers, including milestones, payment events, deliverables and LD exposure, are reflected in schedules and reporting.

Coach Project Managers in planning discipline, schedule quality and practical use of Microsoft Project, Microsoft Planner and M365 tools.

Key Attributes

Advanced Microsoft Project expertise, including critical path analysis, baselining, dependencies and schedule forecasting.

Strong analytical capability, with the ability to translate schedule data into actionable insights, risks and recovery actions.

Sound commercial and contractual awareness, including milestones, deliverables, payment events and schedule impacts.

Strong governance and planning discipline, with a focus on schedule integrity, traceability and control.

Confident stakeholder influencer, capable of challenging assumptions, driving accountability and coaching Project Managers.

Experience

Essential to have exposure to Defence / ASDEFCON methodology.

10+ years’ experience in a similar role supporting large-scale programs (not just single projects), ideally involving multiple concurrent workstreams.

Essential to have Australian Citizenship; Baseline clearance desirable

Experience working in PMO environments.

Preferred Certification PMI-SP / PSP.