Master Scheduler

Randstad Australia; Canberra; On-site; AUD 140,000 - 190,000; Full time

Benefits offered by this job

Relocation assistance

Job summary

Randstad Defence partners with Electro Optic Systems to recruit a Master Scheduler for our Canberra-area defence portfolio. You will develop and maintain integrated master schedules, define critical paths, and provide visibility into progress, risks and dependencies to support informed decisions.

You will lead portfolio reporting, analytics, and forecasting using MS Project, Planner, Power BI, and related tools, while mentoring PMs and embedding modern scheduling practices across programs.

Qualifications

• 10+ years in a senior scheduling/PMO role within defence or complex programs.
• Experience with ASDEFCON and earned value management (EVM) practices.
• Proven ability to translate contracts into robust IMS logic and dashboards.

Responsibilities

• Develop and manage portfolio Integrated Master Schedules (IMS) aligned to ASDEFCON.
• Lead portfolio reporting, variance analysis and schedule forecasting for stakeholders.
• Train and mentor PMs on MS Planner and modern scheduling tools.
• Establish PMO scheduling standards, governance and continuous improvement.
• Facilitate planning workshops and mitigate schedule risks impacting resources.

Skills

Integrated Master Scheduling

Portfolio analytics

Staff mentoring

Communication

Leadership

Education

PMI-SP/PSP certification

10+ years defence PMO experience

Tools

MS Project

MS Planner

SharePoint

Power Platform

Open Plan

Primavera P6

Power BI

Excel

Job description

At Randstad Defence, we’re proud to be partnering with Electro Optic Systems (EOS)—a leading force in the design, development, and manufacturing of advanced systems—currently seeking a Master Scheduler to join their team in Hume, Canberra, ACT. Relocation assistance is provided.

The PMO Master Scheduler ensures the development of integrated, high-quality schedules across the portfolio providing clear visibility of progress, risks, and dependencies to support informed decision-making and delivery outcomes.

Key Responsibilities

• Integrated Master Scheduling & Baseline Control: Develop and manage portfolio Integrated Master Schedules (IMS) aligned to ASDEFCON frameworks. Define critical paths, monitor dependencies, interpret commercial constructs (milestones, LDs, payment events), and maintain baseline control across projects.
• Portfolio Reporting & Performance Analytics: Lead high-level portfolio tracking and variance reporting using MS Project, MS Planner, and M365 tools. Deliver actionable insights on schedule performance, resource conflicts, and forecast impacts to key stakeholders.
• PM Enablement, Training & Change Management: Train and mentor Project Managers on MS Planner for team-level execution. Drive consistent adoption of planning practices and support change initiatives to embed modern scheduling tools across the defence portfolio.
• PMO Governance & Continuous Improvement: Establish, refine, and embed PMO scheduling standards, templates, and governance frameworks to continuously improve portfolio delivery efficiency and effectiveness.
• Stakeholder Collaboration & Risk Mitigation: Facilitate interactive planning workshops to challenge assumptions, clarify dependencies, and proactively mitigate schedule risks affecting resources and budgets.

Key Requirements

• Technical Scheduling & Systems Expertise: Advanced proficiency in MS Project (critical path analysis, baselining, dependencies) alongside deep experience using MS Planner, SharePoint, and the Power Platform for portfolio tracking and reporting. Open Plan and/or Primavera P6 experience also highly desirable.
• Commercial Acumen & Data Analytics: Strong analytical and problem-solving skills with a proven track record of translating complex commercial/contractual requirements into schedule logic and actionable portfolio insights. Experience with Earned Value Management (EVM).
• Leadership, Communication & Initiative: Exceptional communication and coaching abilities to influence stakeholders, mentor PMs, and drive outcomes autonomously in fast-paced, evolving environments.

Key Experience

• Preferred Certification PMI-SP / PSP
• 10+ years’ experience in a similar role supporting large-scale programs, ideally involving multiple concurrent workstreams.
• Defence / ASDEFCON methodology exposure desirable.
• Demonstrated ability to analyse and interpret program data, with proficiency in Microsoft Project, MS Planner, Power BI, SharePoint and Excel for reporting, dashboards, and insights.
• Experience working in PMO environments.

At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.