Master Scheduler

Randstad; Canberra; On-site; AUD 130,000 - 180,000; Full time

Job summary

Randstad Defence, partnering with Electro Optic Systems (EOS), seeks a Master Scheduler to join the Canberra-based team. The PMO Master Scheduler will develop integrated schedules across the Defence portfolio, providing visibility of progress, risks, and dependencies to support informed decisions and delivery outcomes.

Responsibilities include implementing IMS, leading scheduling standards, and mentoring PMs in MS Planner and MS Project within a Defence context.

Qualifications

• Proven experience in PMO environments with scheduling leadership.
• Ability to translate contractual requirements into scheduling logic and insights.
• Experience with Earned Value Management (EVM) and portfolio reporting.

Responsibilities

• Develop, integrate, and maintain high-quality schedules across Defence programs.
• Ensure alignment between delivery plans, production activities, and contractual requirements.
• Lead portfolio reporting and analytics to inform decision-making.
• Train and mentor PMs on MS Planner and modern scheduling practices.
• Establish PMO scheduling standards, templates and governance.

Skills

PMO Leadership

Scheduling

MS Project

MS Planner

Power BI

Stakeholder Engagement

Education

PMO Certification PMI-SP / PSP

Tools

MS Planner

SharePoint

Power Platform

Open Plan

Primavera P6

Job description

At Randstad Defence, we're proud to be partnering with Electro Optic Systems (EOS)-a leading force in the design, development, and manufacturing of advanced systems- currently seeking a Master Scheduler to join their team in Hume, Canberra, ACT.

The PMO Master Scheduler ensures the development of integrated, high-quality schedules across the portfolio providing clear visibility of progress, risks, and dependencies to support informed decision-making and delivery
outcomes.

Key Responsibilities

The PMO Master Scheduler is responsible for developing, integrating, and maintaining high-quality schedules across Defence programs portfolio, ensuring alignment between project delivery plans, production activities, and
contractual requirements.

As a Master Scheduler, you will be responsible for...

Integrated Master Scheduling & Baseline Control: Develop and manage portfolio Integrated Master Schedules (IMS) aligned to ASDEFCON frameworks. Define critical paths, monitor dependencies, interpret commercial constructs (milestones, LDs, payment events), and maintain baseline control across projects.

Portfolio Reporting & Performance Analytics: Lead high-level portfolio tracking and variance reporting using MS Project, MS Planner, and M365 tools. Deliver actionable insights on schedule performance, resource conflicts, and forecast impacts to key stakeholders.

PM Enablement, Training & Change Management: Train and mentor Project Managers on MS Planner for team-level execution. Drive consistent adoption of planning practices and support change initiatives to embed modern scheduling tools across the defence portfolio.

PMO Governance & Continuous Improvement: Establish, refine, and embed PMO scheduling standards, templates, and governance frameworks to continuously improve portfolio delivery efficiency and effectiveness.

Stakeholder Collaboration & Risk Mitigation: Facilitate interactive planning workshops to challenge assumptions, clarify dependencies, and proactively mitigate schedule risks affecting resources and budgets.

Key Requirements

Technical Scheduling & Systems Expertise: Advanced proficiency in MS Project (critical path analysis, baselining, dependencies) alongside deep experience using MS Planner, SharePoint, and the Power Platform for portfolio tracking and reporting. Open Plan and/or Primavera P6 experience also highly desirable.

Commercial Acumen & Data Analytics: Strong analytical and problem-solving skills with a proven track record of translating complex commercial/contractual requirements into schedule logic and actionable portfolio insights. Experience with Earned Value Management (EVM).

Leadership, Communication & Initiative: Exceptional communication and coaching abilities to influence stakeholders, mentor PMs, and drive outcomes autonomously in fast-paced, evolving environments.

Key Experience

• Preferred Certification PMI-SP / PSP
• 10+ years' experience in a similar role supporting large-scale programs, ideally involving multiple concurrent workstreams.
• Demonstrated ability to analyse and interpret program data, with proficiency in Microsoft Project, MS
  Planner, Power BI, SharePoint and Excel for reporting, dashboards, and insights.
• Experience working in PMO environments.

At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.