Mandarin-Speaking Executive Assistant | Commercial Property

Gough Recruitment; Sydney; On-site; AUD 81,000 - 135,000; Full time

Job summary

Gough Recruitment is seeking an experienced Executive Assistant to work directly with the Managing Partner in Sydney. This role sits close to the business and spans clients, transactions, reporting and broader commercial activity, acting as the Managing Partner’s trusted right hand.

You will manage complex diaries, prepare documents, support business development and coordinate cross-functional workstreams in a high-trust environment.

Qualifications

• 5+ years of experience supporting C-suite executives or senior leaders.
• Background within property, real estate, professional services or related commercial environment.
• Confident dealing with senior executives, clients and external stakeholders.
• Highly organised with the ability to manage multiple priorities.
• Polished, proactive and able to stay one step ahead.

Responsibilities

• Manage complex diaries, meetings, travel and executive correspondence.
• Prepare high-quality reports, presentations, submissions and Information Memoranda.
• Coordinate meetings, agendas, minutes and follow-up actions.
• Support sales, leasing and property transactions through document preparation and workflow coordination.
• Maintain CRM records, reporting dashboards and deal tracking.
• Assist with business development, proposals and client relationship management.
• Manage invoicing, expenses, reporting and operational administration.
• Coordinate projects across the business and keep key priorities moving.
• Handle confidential and commercially sensitive information with discretion.

Skills

C-suite support

Property/real estate

Organisational skills

Client relationship

Tools

Microsoft Office

CRM platforms

AI tools

Job description

Location: Sydney CBD
Days: Monday to Friday
Salary: Up to $135k
Reporting to: Managing Partner

An excellent opportunity for an experienced Executive Assistant to work directly alongside the Managing Partner of an established commercial property advisory business.

This is much more than a traditional EA role. You’ll sit close to the business and have exposure across clients, transactions, business development, reporting and broader commercial activity, while becoming a trusted right hand to the Managing Partner.

The Role:

• Manage complex diaries, meetings, travel and executive correspondence.
• Act as a key point of contact for senior clients and internal stakeholders.
• Prepare high-quality reports, presentations, submissions and Information Memoranda.
• Coordinate meetings, agendas, minutes and follow-up actions.
• Support sales, leasing and property transactions through document preparation and workflow coordination.
• Maintain CRM records, reporting dashboards and deal tracking.
• Assist with business development, proposals and client relationship management.
• Manage invoicing, expenses, reporting and operational administration.
• Coordinate projects across the business and keep key priorities moving.
• Handle confidential and commercially sensitive information with discretion.

About You:

• 5+ years’ experience supporting C-suite executives, founders, partners or senior leaders.
• Background within property, real estate, professional services or a related commercial environment.
• Confident dealing with senior executives, clients and external stakeholders.
• Highly organised and comfortable managing multiple competing priorities.
• Polished, proactive and able to stay one step ahead.
• Strong written communication and document preparation skills.
• Tech-savvy and confident adopting new systems and AI tools.

Systems: Microsoft Office, CRM platforms, business administration systems and AI tools.

This is a rare opportunity to step into a high-trust, high-visibility EA role where you’ll be genuinely embedded in the commercial side of the business.

If you’re an experienced EA looking for greater exposure, stronger executive partnership and the opportunity to play a meaningful role in a growing property business, I’d love to hear from you.