Executive Assistant

Sharp and Carter; Sydney; On-site; AUD 100,000 - 110,000; Full time

Benefits offered by this job

Perkbox benefits

Novated leasing

EAP

Job summary

Sharp and Carter in Sydney's Western Suburbs is seeking an experienced Executive Assistant to partner closely with the Managing Director, delivering substantive support beyond diary admin.

You'll coordinate end‑to‑end scheduling, travel, reports and boardroom logistics from a high‑trust, long‑term team. This full‑time role offers onboarding, hands‑on training and real scope with senior leadership. Onsite hours, structured onboarding, and a growing, collaborative culture are part of the package.

Qualifications

• Proven experience supporting a CEO, MD, or senior executive.
• Sharp organisational and time management skills.
• Strong diary, travel, and stakeholder management background.
• Excellent written and verbal communication.
• A proactive, solutions-first mindset.
• Comfort managing multiple priorities at pace.
• Intermediate–advanced Microsoft Office, particularly PowerPoint.

Responsibilities

• End-to-end diary and calendar management
• Domestic and international travel coordination
• Executive expense processing and credit card reconciliation
• Reports, presentations and business documentation
• Executive meeting and boardroom coordination
• Quarterly town halls and company-wide events
• Large-scale industry exhibitions and conferences
• Monthly leadership reporting packs
• Office administration, purchasing and supplier coordination
• Minute-taking and meeting follow-up

Skills

Diary management

Travel coordination

Stakeholder management

Microsoft PowerPoint

Communication

Organisational skills

Tools

Microsoft Office

PowerPoint

Job description

Sharp and Carter – Sydney Western Suburbs NSW

Western Sydney | Global Organisation | $100K–$110K + Super

This is a rare EA opportunity where the role actually lives up to the promise: genuine executive partnership, exposure to senior leadership, and real involvement in the initiatives that shape the business, not just diary admin.

You'll support a Managing Director known across the business for being fair, direct, and easy to work with, inside a close-knit team where people build long careers. If you want a role with substance, autonomy, and a team that actually has your back, this is it.

You'll get a structured four-week onboarding program, hands‑on training, and ongoing support from day one, not a sink‑or‑swim start.

As Executive Assistant, you'll take ownership of:

• End-to-end diary and calendar management


• Domestic and international travel coordination


• Executive expense processing and credit card reconciliation


• Reports, presentations and business documentation


• Executive meeting and boardroom coordination


• Quarterly town halls and company-wide events


• Large-scale industry exhibitions and conferences


• Monthly leadership reporting packs


• Office administration, purchasing and supplier coordination


• Minute-taking and meeting follow-up

What's on Offer

• $100,000–$110,000 + Super


• Western Sydney | full-time, permanent


• 8:30am–5:00pm, 5 days onsite


• Free onsite parking


• Structured onboarding and real hands‑on support from day one


• A broad, high‑ownership EA role working directly with senior leadership


• The chance to lead events and projects with real scale and budget


• Perkbox benefits, novated leasing, EAP, and annual wellbeing initiatives (incl. flu vaccinations)

What You'll Bring

• Proven experience supporting a CEO, MD, or senior executive


• Sharp organisational and time management skills


• Strong diary, travel, and stakeholder management background


• Excellent written and verbal communication


• A proactive, solutions-first mindset


• Comfort managing multiple priorities at pace


• Intermediate–advanced Microsoft Office, particularly PowerPoint


• Quick to pick up new systems and processes


• Full Australian working rights

Experience in manufacturing, engineering, industrial, infrastructure or transport is a plus, but not essential.

If you're an EA who wants more than a title, who wants a role with real trust, real scope, and a team that's actually good to work with, we'd love to hear from you.