Maintenance & Admin Coordinator (Maternity Leave Contract)

Integrale Homes; Caloundra; On-site; AUD 60,000 - 75,000; Full time

Job summary

Integrale Homes is seeking a Maintenance Coordinator / Administration Assistant to join on a maternity leave contract basis. Based in Caloundra, QLD, the role bridges maintenance coordination and administrative support to keep facilities and processes running smoothly.

Key duties include coordinating maintenance activities, liaising with contractors, maintaining records, and providing management support. The role requires strong organisational and communication skills and proficiency with

Qualifications

• Proven experience in administrative or maintenance coordination roles.
• Strong organisational skills with the ability to manage multiple priorities and meet deadlines.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office applications and experience with scheduling or maintenance management software.
• Attention to detail and accuracy in record-keeping and documentation.

Responsibilities

• Coordinate and schedule maintenance activities ensuring timely completion.
• Liaise between maintenance teams, contractors and internal departments to track requests and work orders.
• Maintain detailed records of maintenance activities, costs and servicing schedules.
• Provide administrative support to management including scheduling, correspondence and documentation.
• Answer enquiries and direct requests to appropriate departments or personnel.
• Prepare reports and maintain organized filing systems for maintenance and administrative information.
• Assist with planning and coordinating facility-related projects and improvements.
• Support general office duties such as data entry, document preparation and meeting coordination.
• Communicate with external service providers and suppliers regarding maintenance requirements and service delivery.

Skills

Organisational skills

Communication skills

Microsoft Office proficiency

Scheduling and coordination

Tools

Maintenance management software

Scheduling software

Microsoft Excel

Job description

Integrale Homes is seeking a Maintenance Coordinator / Administration Assistant to join on a maternity leave contract basis. Based in Caloundra, QLD, the role bridges maintenance coordination and administrative support to keep facilities and processes running smoothly.

Key duties include coordinating maintenance activities, liaising with contractors, maintaining records, and providing management support. The role requires strong organisational and communication skills and proficiency with