Maintenance Coordinator / Administration Assistant

Integrale Homes; Caloundra; On-site; AUD 60,000 - 75,000; Full time

Job summary

Integrale Homes is seeking a Maintenance Coordinator / Administration Assistant to join on a maternity leave contract basis. Based in Caloundra, QLD, the role bridges maintenance coordination and administrative support to keep facilities and processes running smoothly.

Key duties include coordinating maintenance activities, liaising with contractors, maintaining records, and providing management support. The role requires strong organisational and communication skills and proficiency with

Qualifications

• Proven experience in administrative or maintenance coordination roles.
• Strong organisational skills with the ability to manage multiple priorities and meet deadlines.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office applications and experience with scheduling or maintenance management software.
• Attention to detail and accuracy in record-keeping and documentation.

Responsibilities

• Coordinate and schedule maintenance activities ensuring timely completion.
• Liaise between maintenance teams, contractors and internal departments to track requests and work orders.
• Maintain detailed records of maintenance activities, costs and servicing schedules.
• Provide administrative support to management including scheduling, correspondence and documentation.
• Answer enquiries and direct requests to appropriate departments or personnel.
• Prepare reports and maintain organized filing systems for maintenance and administrative information.
• Assist with planning and coordinating facility-related projects and improvements.
• Support general office duties such as data entry, document preparation and meeting coordination.
• Communicate with external service providers and suppliers regarding maintenance requirements and service delivery.

Skills

Organisational skills

Communication skills

Microsoft Office proficiency

Scheduling and coordination

Tools

Maintenance management software

Scheduling software

Microsoft Excel

Job description

Maintenance Coordinator / Administration Assistant

Integrale Homes is a forward-thinking organisation committed to delivering quality services and maintaining excellence in all that we do. We pride ourselves on our dedicated team, collaborative culture, and commitment to supporting our employees in their professional growth. We believe in creating a workplace where every team member can thrive and contribute meaningfully to our success.

About the role

We are seeking a Maintenance Coordinator / Administration Assistant to join our team on a maternity leave contract basis. Based in Caloundra, QLD 4551, this role is essential to the smooth operation of our organisation, bridging maintenance coordination and administrative support functions. You will play a key part in ensuring our facilities and administrative processes run efficiently, supporting both operational staff and management in delivering excellent service to our stakeholders.

What you'll be doing

• Coordinating and scheduling maintenance activities, ensuring timely completion of tasks and minimal disruption to operations
• Liaising between maintenance teams, contractors, and internal departments to track maintenance requests and work orders
• Maintaining detailed records of maintenance activities, costs, and equipment servicing schedules
• Providing administrative support to the management team, including scheduling, correspondence, and documentation
• Answering enquiries and directing requests to appropriate departments or personnel
• Preparing reports and maintaining organised filing systems for both maintenance and administrative information
• Supporting the planning and coordination of facility-related projects and improvements
• Assisting with general office duties such as data entry, document preparation, and meeting coordination
• Communicating with external service providers and suppliers regarding maintenance requirements and service delivery
• Provide general administration support to the company as required

What we’re looking for

• Proven experience in administrative or maintenance coordination roles, or a combination of both
• Strong organisational skills with the ability to manage multiple priorities and meet deadlines
• Excellent written and verbal communication abilities
• Proficiency in Microsoft Office applications and experience with scheduling or maintenance management software
• Attention to detail and accuracy in record-keeping and documentation
• Ability to work independently and as part of a team in a collaborative environment
• Problem-solving mindset with the capacity to respond quickly to maintenance emergencies or urgent administrative requests
• Professional demeanour and strong interpersonal skills when dealing with internal and external stakeholders
• Flexibility and adaptability in a dynamic work environment

What we offer

Integrale Homes values its employees and offers a range of benefits designed to support your wellbeing and professional development. This contract position provides the opportunity to gain varied experience across maintenance coordination and administrative functions, enhancing your skillset and career prospects. We foster a supportive work environment where your contributions are recognised and valued. We encourage all applicants to discuss any requirements or support needed during the recruitment process, and we are committed to providing a workplace that is inclusive and accessible to all.