Logistics Office Manager: Admin & Operations

s deol Pty Ltd; Melbourne; On-site; AUD 80,000 - 90,000; Full time

Job summary

S Deol Pty Ltd is seeking an experienced Office Manager to oversee administrative operations and support the efficient day-to-day management of its logistics business in Bonnie Brook, Victoria. This full-time role requires strong organizational, communication and leadership skills to coordinate with management and operational personnel.

You will manage office workflows, records, reports and supplier coordination, while assisting with budgeting, onboarding and workforce administration.

Qualifications

• Relevant diploma level qualifications in business administration, management or a related field, or equivalent relevant experience.
• Demonstrated minimum one year experience in office administration, business operations or office management.
• Strong organisational, time-management and problem-solving skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office and general business administration systems.
• Ability to maintain accurate records, prepare reports and manage multiple priorities.
• Ability to work independently and coordinate effectively with management and operational personnel.
• Experience in the logistics, transport or supply chain industry will be highly regarded.

Responsibilities

• Oversee and coordinate the daily administrative operations of the business to ensure efficient office management.
• Establish and implement administrative procedures, policies and systems to improve operational efficiency.
• Coordinate office activities and workflows to support the company's logistics and transport operations.
• Maintain accurate business records, correspondence, reports, contracts and administrative documentation.
• Prepare operational reports, management summaries and business correspondence as required.
• Monitor office expenditure, process invoices and assist with budgeting and financial administration.
• Coordinate communication between management, office staff, transport personnel, suppliers and customers.
• Maintain employee records, assist with staff onboarding and coordinate administrative aspects of workforce management.
• Organise meetings, prepare agendas, record minutes and follow up on management decisions.
• Monitor office supplies, equipment and service requirements and arrange procurement where necessary.
• Assist management with business planning, resource allocation and the review of administrative processes.
• Ensure that company records and administrative practices comply with relevant workplace requirements and applicable business regulations.
• Coordinate the preparation and submission of relevant business documentation, including supplier records, customer documentation and operational reports.
• Identify administrative issues and recommend improvements to procedures, communication systems and office workflows.
• Supervise and allocate administrative tasks to staff, where applicable, and monitor the timely completion of assigned work.

Skills

Organisational skills

Time management

Problem solving

Written communication

Verbal communication

Leadership

Education

Diploma in business administration or related field

Equivalent relevant experience

Tools

Microsoft Office

Job description

S Deol Pty Ltd is seeking an experienced Office Manager to oversee administrative operations and support the efficient day-to-day management of its logistics business in Bonnie Brook, Victoria. This full-time role requires strong organizational, communication and leadership skills to coordinate with management and operational personnel.

You will manage office workflows, records, reports and supplier coordination, while assisting with budgeting, onboarding and workforce administration.