Logistics Coordinator | Part-Time – School Hours

Hannay Douglas Pty Ltd; Brisbane; On-site; AUD 32,000 - 39,000; Part time

Job summary

Hannay Douglas Pty Ltd in Rocklea is seeking a highly organized part-time Logistics Coordinator who thrives in a busy admin role. You will manage export documentation, coordinate freight, and support day‑to‑day operations while staying within school hours.

The role is office-based five days a week with full training provided. A proactive, detail‑oriented mindset and strong MS Office skills will help you succeed in coordinating multiple tasks and meeting deadlines.

Qualifications

• Experience in a busy administration or office coordination role.
• Strong attention to detail and accuracy.
• Excellent time management and ability to prioritise.
• Willingness to learn logistics basics and perform routine tasks.

Responsibilities

• Prepare and process export documentation and reports.
• Coordinate freight bookings and monitor shipments.
• Liaise with customers, suppliers and internal teams.
• Maintain accurate records and ensure compliance.
• Support scheduling, admin tasks and office operations.
• Follow up outstanding information and resolve issues.
• Help ensure daily operations run smoothly.

Skills

Administrative skills

Time management

MS Office

Attention to detail

Communication

Job description

Are you an experienced administrator looking for a part-time role that fits around school hours?

Hannay Douglas is an established fresh produce export business, supplying a wide variety of fruit and vegetables to international markets.

We are looking for a highly organised, detail-oriented Logistics Coordinator to join our team based in Rocklea.

This is a hands-on administrative role suited to someone who enjoys variety, can confidently manage competing priorities and takes pride in producing accurate work.

While previous logistics or export experience would be an advantage, it is not essential. We're looking for the right administrative skills, attitude and ability to learn. Full industry-specific training will be provided.

About the Role

This is a permanent part-time, office-based position in Rocklea, working five days per week (Monday to Friday) during school hours.

You will be responsible for coordinating administrative and logistics activities that support our day-to-day export operations.

Working in a fast-paced, deadline-driven environment, you'll need to be comfortable managing multiple tasks, responding to changing priorities and ensuring important documentation is completed accurately and on time.

• Preparing and processing export documentation, invoices, reports and other administrative records.
• Coordinating freight bookings and monitoring shipments to meet strict deadlines.
• Liaising with customers, suppliers, freight providers and internal teams.
• Maintaining accurate records and ensuring documentation meets relevant requirements.
• Assisting with scheduling, compliance processes and general office administration.
• Following up outstanding information and proactively resolving administrative issues.
• Supporting the wider team to ensure daily operations run efficiently.

About You

We're looking for someone who brings strong administrative skills, who can hit the ground running with general office administration while learning the logistics side of the business.

• Demonstrated experience in a busy administration or office coordination role.
• Exceptional attention to detail, with a strong focus on accuracy.
• Excellent time management and organisational skills, including the ability to prioritise tasks and consistently meet deadlines.
• Confidence managing multiple responsibilities with minimal supervision.
• Strong Microsoft Office skills and confidence learning new systems.
• Clear, professional communication skills and the confidence to follow up with customers, suppliers and colleagues.
• A proactive approach to identifying problems and finding practical solutions.
• The ability to remain calm, focused and organised when priorities change.
• A reliable, accountable approach to work and a willingness to take ownership of tasks through to completion.
• Ideally reside within a 30-minute commute of our Rocklea office, as this is a fully office-based position requiring attendance five days per week.
• Previous experience in logistics, freight forwarding, export documentation or a similar environment will be highly regarded but is not essential.
• You must also be willing to complete relevant industry training and assessments and be eligible for Aviation Security (ASIC) clearance.

Why Join Hannay Douglas?

• School-friendly hours – work Monday to Friday during school hours.
• Permanent part-time position – enjoy a consistent working schedule.
• Full logistics training provided – build new skills while using your existing administration experience.
• Varied and engaging work – an opportunity to take ownership of your responsibilities.
• Supportive team environment – work alongside an experienced team.
• Convenient Rocklea location – onsite parking available and within walking distance of Rocklea train station.

This is an office-based position in Rocklea, requiring attendance five days per week, Monday to Friday. Applicants who live within approximately 30 minutes of Rocklea are preferred.