Executive Assistant & Trade Coordinator (Fresh Produce)

Hannay Douglas Pty Ltd; Brisbane; On-site; AUD 70,000 - 95,000; Full time

Job summary

Hannay Douglas Pty Ltd is seeking an Executive Assistant/Trade Assistant to support the Managing Director in Rocklea. The role blends administrative duties with trade support across export activities for fresh fruit and vegetables.

You will coordinate information, prepare reports, manage communications with customers and suppliers, and assist with seasonal planning and market information to support commercial decisions.

Qualifications

• Experience in exports or fresh produce is advantageous but not required.
• Eligible to obtain Aviation Security (ASIC) clearance.
• Tertiary qualifications in business administration or related field are a plus.

Responsibilities

• Provide day-to-day administrative support to the Managing Director, including calendar management and travel coordination.
• Draft and proof correspondence, prepare presentations and business documents.
• Monitor emails and respond to inquiries, ensuring timely follow-up with customers and suppliers.
• Prepare and maintain trade-related documentation, load sheets and trade activity sheets.
• Generate internal reports, forecasts, targets, costing and expense reports.
• Coordinate information between MD and Export, Documentation, Finance and Warehouse teams.
• Assist with sourcing and purchasing fresh fruit and vegetables for export.
• Support product sales administration and communicate with importers on availability, pricing and delivery.
• Plan upcoming seasonal requirements and update produce availability information.

Skills

Administrative support

Calendar management

Documentation handling

Customer and supplier communication

Organisational skills

Independent initiative

Education

Diploma in Business Administration

Tools

Export IT

Excel

Job description

Hannay Douglas Pty Ltd is seeking an Executive Assistant/Trade Assistant to support the Managing Director in Rocklea. The role blends administrative duties with trade support across export activities for fresh fruit and vegetables.

You will coordinate information, prepare reports, manage communications with customers and suppliers, and assist with seasonal planning and market information to support commercial decisions.