Logistics Administrator

Mahonys Transport; City of Melbourne; Hybrid; AUD 70,000 - 75,000; Full time

Job summary

Mahonys Transport is seeking a Logistics Administrator to support our Logistics Coordinator and gradually own key processes. The role combines home-based work with periodic meetings at Laverton, and occasional travel to Geelong for meetings.

You will handle scheduling, driver communications, and document control, while gaining exposure to compliance and maintenance records in a small, family-owned team. This is a full-time or part-time role with room to grow.

Qualifications

• Experience in a similar logistics or transport admin role.
• Proficient with scheduling apps and Xero; quick to learn new systems.
• Organised, practical, decisive and energetic.
• Able to work efficiently from home and attend Laverton/Geelong as needed.

Responsibilities

• Enter and manage data in our scheduling app.
• Book timeslots and coordinate drivers.
• Communicate with drivers and stakeholders.
• Prepare invoices in Xero and chase missing paperwork.
• Maintain scheduling, maintenance and compliance records.
• Identify simpler, faster ways to do the work.
• Be part of an on‑call roster.
• Experience with mass/heavy vehicles and compliance is a plus.

Skills

Logistics experience

Software savvy

Organised & energetic

Remote capable

Tools

Xero

Job description

Logistics Administrator | Mahonys Transport

$70,000 – $75,000 + super | Mostly work from home

A few days at our Laverton office initially| occasional meetings in Geelong and/or Laverton

Full-time or part-time (30 hours+)

Mahonys Transport is a family-owned transport business. We service the agricultural sector moving grain, fertiliser and other bulk commodities, as well as running an export grain shed in Laverton. We’re a small, close-knit team and we’ve put real effort into software so scheduling, maintenance and compliance aren’t a paper chase.

We’re looking for a Logistics Administrator to back up our Logistics Coordinator (currently Geelong-based). To start, you’ll take over the work they don’t have time for. Once you’re across it, you’ll own a few processes yourself.

What you’ll do

• Job entry and admin in our scheduling app
• Booking of timeslots
• Driver comms
• Invoice prep in Xero, then check and chase missing paperwork
• Help keep scheduling, maintenance and compliance records up to date
• Look for simpler, faster ways to do the work (we want that)
• Be part of an on‑call roster
• Mass / heavy vehicle experience is highly regarded. Compliance exposure is a plus.

What we’re after

• Experience in a similar logistics or transport admin role
• Comfortable with new software — our scheduling app, Xero, and picking up new systems
• Organised, practical, decisive and energetic
• Able to work efficiently and effectively from home
• Flexible to work at the Laverton office when required and the occasional meeting in Geelong