Transport Administrator

TRP Recruitment; City of Melbourne; On-site; AUD 75,000 - 80,000; Full time

Benefits offered by this job

On-site role

Permanent full-time

Job summary

TRP Recruitment seeks a skilled Transport Administrator for our Altona North operation. The role focuses on end-to-end transport administration, driver paperwork, and client invoicing in a busy transport environment.

You will collaborate with the transport and operations teams, ensuring accurate documentation and timely billing. The position is permanent, full-time, with standard daytime hours in a local Altona North setting.

Qualifications

• Solid experience in transport administration.
• Proven billing/invoicing experience – essential.
• Experience in wharf, general freight, refrigerated or similar transport operations.

Responsibilities

• Process and check driver run sheets and delivery paperwork.
• Ensure transport documentation is accurate and complete.
• Prepare and process client billing and invoicing.
• Check rates, charges and supporting documentation.
• Manage client accounts and billing queries.
• Liaise with drivers, transport operations, warehouse staff and clients.
• Data entry and maintain accurate transport records.
• Identify and resolve discrepancies in paperwork and billing.
• Provide general transport administration and operational support.

Skills

Transport administration

Billing / invoicing

Attention to detail

Communication skills

Independent work

Containerchain experience

Tools

Containerchain

Job description

Transport Administrator – Altona North

Permanent Full-Time

Experienced Transport Administrator Wanted

We are currently seeking a highly experienced Transport Administrator to join an established and busy transport operation based in Altona North.

This is an excellent opportunity for an experienced administration professional who understands the transport industry and is confident managing billing, invoicing and transport documentation from start to finish.

We are looking for someone who is mature, reliable and experienced, with a strong understanding of the demands of a fast-paced transport environment.

About the Role

Working closely with the transport and operations teams, you will be responsible for a range of administrative and billing functions, including:

• Processing and checking driver run sheets and delivery paperwork
• Ensuring transport documentation is accurate and complete
• Preparing and processing client billing and invoicing
• Checking rates, charges and supporting documentation
• Managing client account and billing queries
• Liaising with drivers, transport operations, warehouse staff and clients
• Data entry and maintaining accurate transport records
• Identifying and resolving discrepancies in paperwork and billing
• General transport administration and operational support

About You

To be successful in this role, you will have:

• Solid experience in transport administration
• Proven transport industry billing/invoicing experience – essential
• Experience within wharf, general freight, refrigerated or similar transport operations
• Strong attention to detail and accuracy
• Excellent communication and interpersonal skills
• Strong computer skills and use of containerchain is ideal
• The ability to work independently and manage competing priorities
• A professional, reliable and mature approach to your work
• The confidence to communicate with drivers, clients and internal teams

What’s On Offer

• $75,000–$80,000 + Super, depending on experience
• Permanent full-time position
• Monday to Friday, 8:00am–4:00pm
• Established transport operation based in Altona North
• Stable, long-term opportunity
• Work alongside an experienced and supportive team
• On-site role – no work from home

The Ideal Candidate

This role will suit an experienced transport administrator who knows the industry, understands transport billing and can hit the ground running.

If you have several years of transport administration experience and are looking for a stable role where your experience is genuinely valued, we would love to hear from you.