Logistics & Administration Coordinator

Bestech Australia; City of Melbourne; On-site; AUD 60,000 - 75,000; Full time

Benefits offered by this job

Permanent full-time position

Immediate start available

Supportive team environment

Job summary

Bestech Australia is seeking a detail‑oriented Logistics Coordinator to manage day‑to‑day movement of goods, stock control, and order dispatch while supporting Sales, Purchasing and Accounts teams. You will receive goods, record in Xero, maintain stock records in Excel, process purchase orders, and coordinate courier bookings.

Strong Excel/Xero experience is highly regarded. Immediate start available in Melbourne.

Qualifications

• Candidates should be highly organised and detail-oriented.
• Reliable and proactive with ability to manage multiple priorities.
• Confident communicating with customers, suppliers and internal teams.
• Experienced with stock, orders, freight and shipping documentation.
• Strong follow-up skills with task completion.
• Proficient in Microsoft Excel and computer-based systems.

Responsibilities

• Receive and check incoming goods against purchase orders and supplier documentation.
• Record goods received in Xero and maintain accurate stock records in Excel.
• Maintain organised stock area and conduct regular stocktakes.
• Identify stock replenishment requirements and raise purchase orders.
• Report discrepancies, damaged or missing goods.
• Prepare and coordinate customer orders for dispatch.
• Verify delivery details and prepare invoices, packing slips and shipping documentation.
• Pack goods, arrange courier bookings and shipping labels.
• Monitor deliveries and confirm receipt with Accounts.
• Work with Purchasing to follow up supplier order confirmations and delivery dates.

Skills

Organised & detail-oriented

Strong communication

Multi-priority management

Excel proficient

Xero experience

Tools

Xero

Excel

Job description

This is a varied role responsible for coordinating the day-to-day movement of goods, including receiving, stock management, customer dispatch, supplier follow-up and shipment coordination, while also providing administrative support to the Sales, Purchasing and Accounts teams.

Key responsibilities

Receive and check incoming goods against purchase orders and supplier documentation

Record goods received in Xero and maintain accurate Excel stock records

Maintain an organised stock area and conduct regular stocktakes

Identify stock replenishment requirements and raise purchase orders as required

Report discrepancies, damaged or missing goods

Prepare and coordinate customer orders for dispatch

Verify delivery details and prepare invoices, packing slips and shipping documentation

Pack goods, arrange courier bookings and prepare shipping labels

Monitor deliveries and confirm receipt with Accounts

Work with Purchasing to follow up supplier order confirmations and delivery dates

About you

Highly organised and detail-oriented

Reliable, proactive and able to manage multiple priorities

Confident communicating with customers, suppliers and internal teams

Comfortable working with stock, orders, freight and shipping documentation

Good with follow-up and ensuring tasks are completed

Confident using Microsoft Excel and computer-based systems

Previous experience with Xero, logistics, inventory, purchasing, dispatch or freight coordination will be highly regarded

About the role

This is a varied role responsible for coordinating the day-to-day movement of goods, including receiving, stock management, customer dispatch, supplier follow-up and shipment coordination, while also providing administrative support to the Sales, Purchasing and Accounts teams.

Key responsibilities

• Receive and check incoming goods against purchase orders and supplier documentation
• Record goods received in Xero and maintain accurate Excel stock records
• Maintain an organised stock area and conduct regular stocktakes
• Identify stock replenishment requirements and raise purchase orders as required
• Report discrepancies, damaged or missing goods
• Prepare and coordinate customer orders for dispatch
• Verify delivery details and prepare invoices, packing slips and shipping documentation
• Pack goods, arrange courier bookings and prepare shipping labels
• Monitor deliveries and confirm receipt with Accounts
• Work with Purchasing to follow up supplier order confirmations and delivery dates

About you

• Highly organised and detail-oriented
• Reliable, proactive and able to manage multiple priorities
• Confident communicating with customers, suppliers and internal teams
• Comfortable working with stock, orders, freight and shipping documentation
• Good with follow-up and ensuring tasks are completed
• Confident using Microsoft Excel and computer-based systems
• Previous experience with Xero, logistics, inventory, purchasing, dispatch or freight coordination will be highly regarded

What We Offer

• Permanent full-time position with an established Australian business.
• Varied role with exposure to Logistics, Sales, Purchasing and Accounts.
• Supportive team environment.
• Opportunity to develop your skills across different areas of the business.
• Immediate start available.