Transport Administration Manager

Flexi Personnel Australia; City of Melbourne; On-site; AUD 90,000 - 112,000; Full time

Job summary

Flexi Personnel Australia is seeking a Transport Administration Manager to lead a small admin team and oversee daily transport and warehouse administration from our Heatherton office in Melbourne. You will manage invoicing, driver payments, pricing and reporting, ensuring accuracy in a high-volume operation handling 300-400 jobs daily.

The ideal candidate has solid transport industry experience, strong knowledge of Melbourne transport operations and pricing, and proven capability in KPI

Qualifications

• Previous transport industry experience is essential.
• Strong knowledge of Melbourne metropolitan transport operations and pricing.
• Experience managing or supervising an administration team.
• Strong invoicing and administrative capabilities.
• Experience with KPI and management reporting.
• Excellent communication and stakeholder management skills.
• Experience working in a high-volume, deadline-driven environment.

Responsibilities

• Manage the day-to-day transport and warehouse administration function.
• Lead and develop a team of 2-3 administration staff.
• Oversee invoicing and driver payments.
• Complete transport pricing and quoting, utilising strong knowledge of Melbourne transport.
• Monitor and report on KPIs and operational performance.
• Prepare and present monthly reporting to the Board.
• Ensure fast and accurate turnaround across high-volume daily processing.
• Identify opportunities to improve administration processes, efficiency and productivity.
• Work closely with internal operational teams to ensure transport jobs are processed accurately and on time.
• Maintain a positive, proactive and accountable team culture.

Skills

Transport industry experience

Melbourne transport ops

Team supervision

Invoicing

KPI reporting

Stakeholder management

Attention to detail

Tools

Hub Systems TMS

Job description

Flexi Personnel Australia – Heatherton VIC

LocationHeatherton, VictoriaSalaryAU$90000.00 - 112000.00Job TypePermanentDate Posted31/08/2026

Transport Administration Manager

LocationHeatherton, VictoriaSalaryAU$90000.00 - 112000.00Job TypePermanentDate Posted31/08/2026

National Transport Company | Heatherton | Permanent Full-Time

$90,000 - $100,000 + super | Exceptional candidates considered

Monday to Friday | 9:00am - 5:30pm | 100% office-based

Take ownership of a high-volume transport administration function

Our client is a national transport company with a strong presence across Australia, operating in a fast-paced, high-volume environment from its South East Melbourne headquarters.

We are seeking an experienced Transport Administration Manager to lead a small administration team and oversee the day-to-day transport and warehouse administration function.

This is an ideal opportunity for an experienced transport professional who understands the Melbourne metropolitan transport network, thrives in a busy operational environment and enjoys being hands‑on while also taking responsibility for reporting, KPIs and team performance.

You will be joining a well-established operation processing 300-400 jobs every day, where accuracy, efficiency and quick turnaround are essential.

The Opportunity

Reporting to Chief Operating Officer, you will manage a team of 2-3 administration staff and play a key role in ensuring the smooth and efficient processing of daily transport operations.

You will be responsible for maintaining high standards across administration, invoicing, driver payments, pricing, reporting and team performance, while continuously looking for ways to improve efficiency and turnaround times.

Key Responsibilities

• Manage the day-to-day transport and warehouse administration function
• Lead, support and develop a team of 2-3 administration staff
• Oversee invoicing and driver payments
• Complete transport pricing and quoting, utilising strong knowledge of Melbourne metropolitan transport
• Monitor and report on KPIs and operational performance
• Prepare and present monthly reporting to the Board
• Ensure the team maintains a fast and accurate turnaround across high-volume, repetitive daily processing
• Identify opportunities to improve administration processes, efficiency and productivity
• Work closely with internal operational teams to ensure transport jobs are processed accurately and on time
• Maintain a positive, proactive and accountable team culture

About You

You will be an experienced transport administration professional who is comfortable working in a high-volume, deadline-driven environment.

To be successful, you will bring:

• Previous transport industry experience - essential
• Strong knowledge of Melbourne metropolitan transport operations and pricing
• Experience managing or supervising an administration team
• Strong invoicing and administrative capabilities
• Experience with KPI and management reporting
• Excellent communication and stakeholder management skills
• Strong attention to detail and organisational skills
• The ability to prioritise and maintain accuracy while processing a high volume of work
• A proactive, positive and solutions-focused attitude
• The personality and cultural fit to work collaboratively within a busy team
• Experience with Hub Systems TMS would be highly advantageous

What's on Offer?

• $90,000 - $100,000 + super, with flexibility for an exceptional candidate
• Permanent, full-time position
• Stable position within a national transport organisation
• Monday to Friday, 9:00am - 5:30pm
• Heatherton location
• Opportunity to lead a small, established administration team
• A role with genuine responsibility and visibility across the business
• Target commencement: late October

Important

This is a fully office-based position in Heatherton. The successful candidate must be comfortable working from the office Monday to Friday, with no work‑from‑home component.