Logistics Administrator

Voestalpine Group; Bathurst; On-site; AUD 65,000 - 75,000; Full time

Benefits offered by this job

Permanent role

Flexible working

Training & development

Supportive team environment

Health & wellbeing benefits

Wellbeing resources

Job summary

voestalpine Railway Systems Australia in Bathurst is seeking a Logistics Administrator to join our Supply Chain team. You will coordinate dispatch and freight movements, maintain logistics documentation, and support inventory control to ensure smooth material flow and on-time customer deliveries.

Ideal candidates have experience in manufacturing or warehousing, are proficient with Excel and ERP systems, and can manage multiple priorities in a fast-paced environment while maintaining accurate

Qualifications

• Experience in Stores, Warehouse, Logistics or Supply Chain operations.
• Proficiency with Microsoft Excel and ERP systems for reporting and scheduling.
• Experience coordinating domestic freight operations.
• Experience managing international logistics, imports and exports.
• Strong organizational, documentation and scheduling skills.
• Excellent communication and stakeholder management.

Responsibilities

• Plan and coordinate daily dispatch activities, bookings and freight movements to meet delivery requirements.
• Maintain freight schedules and assist with urgent deliveries and issues.
• Coordinate domestic and international logistics, including import/export documentation.
• Monitor freight performance and costs, manage NCRs and variances.
• Provide day-to-day support to Stores, ensuring accurate inventory transactions and stock movements.
• Support stocktakes and cycle counts to maintain accuracy.
• Prepare reports and track KPIs, contributing to process improvements.

Skills

Stores/Warehouse

Freight coordination

Excel

ERP/MRP systems

Inventory control

Stakeholder management

Time management

Documentation accuracy

Communication

Tools

ERP/MRP systems

Job description

Who are we?

voestalpine Railway Systems Australia is part of the voestalpine Railway Systems Group, the world-market leader in railway systems. With over 36 years of local experience, we proudly serve all of Australia and New Zealand. Our workshops in Bathurst, New South Wales and Mackay, Queensland enable us to combine international success with local innovation and deep client knowledge. This synergy allows us to deliver products and services of unparalleled craftsmanship and quality.

The Position

We are seeking a Logistics Administrator to join our Supply Chain team in Bathurst. In this role, you will coordinate dispatch and freight activities, maintain logistics documentation and schedules, and assist in the smooth movement of materials throughout the supply chain. Working closely with the Stores team, you will help ensure inventory accuracy, timely stock movements, and efficient warehouse operations while contributing to positive customer outcomes.

To succeed in this role, you will have experience in a manufacturing, warehouse, stores, or logistics environment and a strong administrative focus. You will be comfortable coordinating freight activities, maintaining accurate records, working within ERP systems, and supporting inventory and material flow processes.

Key Responsibilities

• Plan and coordinate daily dispatch activities, transport bookings, and freight movements to meet customer delivery requirements.
• Maintain freight schedules and transport bookings, assisting with urgent deliveries and resolving freight issues as they arise.
• Coordinate domestic and international logistics, including import/export documentation, freight quotations, and compliance requirements.
• Monitor freight performance and costs, manage NCRs and reconciliations, and investigate variances.
• Provide day-to-day support to the Stores team, ensuring accurate inventory transactions, receipting, stock transfers, and material issuing.
• Support stocktakes and cycle counts to maintain inventory accuracy.
• Prepare reports, maintain logistics reports, track KPIs, and contribute to process improvement activities.

About You

• Previous experience working in a Stores, Warehouse, Logistics, or Supply Chain environment.
• Confident in using Microsoft Excel and ERP systems for reporting, scheduling, and analysis.
• Demonstrated experience coordinating domestic freight operations.
• Proven experience managing international logistics, imports, and exports.
• Strong computer literacy with experience using ERP/MRP systems
• Excellent organisational and scheduling skills.
• Strong attention to detail and documentation accuracy.
• Ability to manage multiple priorities in a fast-paced environment.
• Sound knowledge of inventory control processes and stock management.
• Strong communication and stakeholder management skills.

What’s on Offer?

No matter your position, life stage, or background, you can shape your career path here in your own way. With stimulating challenges, supportive colleagues, and robust development opportunities, your journey with us is yours to define.

We’re committed to supporting your professional growth and personal wellbeing through a range of meaningful benefits:

• Permanent full-time position
• Flexible working arrangements
• Ongoing paid training and development opportunities
• Supportive and friendly team environment
• Health and wellbeing benefits including discounted gym memberships, annual flu vaccinations and Employee Assistance Program
• Access to various wellbeing resources and initiatives throughout the year

As our company continues to evolve, innovate and thrive, we encourage our team members to do the same with their own careers, by providing ongoing opportunities to grow and make a difference.

We work hard to create a safe and inclusive environment for all.

All applications will be treated with the strictest of confidentiality. Only successful applicants will be contacted.