Logistics Coordinator

IVE Group; City of Melbourne; On-site; AUD 52,000 - 75,000; Full time

Job summary

IVE Group in Victoria is seeking a detail-focused Logistics Coordinator to provide essential administrative support to the Logistics and Despatch function. This role helps keep paperwork, systems, bookings and deliveries on track, enabling the wider team to run smoothly.

You’ll join a team where accurate data, strong organisation and proactive communication drive efficient despatch and inventory processes, with opportunities to grow skills across logistics and operations.

Qualifications

• Previous administration or coordination experience.
• Excellent attention to detail.
• Strong organisation and time management skills.
• Good written and verbal communication skills.
• Confidence using Microsoft Office, particularly Excel and Outlook.
• Proactive approach and willingness to learn.
• Ability to manage multiple tasks and priorities.
• A positive, team-focused attitude.

Responsibilities

• Coordinating day-to-day logistics and despatch administration.
• Preparing delivery instructions and freight documentation.
• Assisting with freight bookings and liaising with transport providers.
• Tracking deliveries and following up outstanding or delayed consignments.
• Obtaining and maintaining proof of delivery documentation.
• Processing sales orders and maintaining accurate system records.
• Assisting with stock and inventory administration.
• Preparing reports, job breakups and logistics information.
• Responding to internal enquiries.
• Providing general administrative support to the Logistics / Despatch Manager and wider team.
• Supporting the team with other administrative tasks and projects as required.

Skills

Administration experience

Attention to detail

Organisation skills

Time management

Communication skills

MS Office

Tools

Excel

Outlook

Job description

IVE Group is Australia’s largest diversified marketing company, delivering end-to-end solutions that take clients from idea to execution. We bring together creative, content, CX and data with print, packaging, logistics and distribution to deliver practical, scalable outcomes for our clients.

Our strength is in how we operate. With large production sites, warehousing and distribution capabilities across the country, we deliver consistently at scale while maintaining a strong focus on safety, quality and performance.

We employ more than 2,000 people nationally, and it’s the capability, experience and commitment of our teams that underpin everything we do.

The opportunity - Logistics Coordinator

Love keeping things organised? We’d love to hear from you!

We’re looking for a Logistics Coordinator to join our team in Victoria and provide important administrative support to our Logistics and Despatch function.

This is a great opportunity for an organised and detail-focused administrator looking to build their experience in logistics and operations.

You’ll be the person behind the scenes helping to keep the paperwork, systems, bookings and deliveries on track — taking care of the important details that help our wider Logistics team focus on keeping the operation running smoothly.

About the role

Working as part of our Logistics team, you’ll assist with:

• Coordinating day-to-day logistics and despatch administration.
• Preparing delivery instructions and freight documentation.
• Assisting with freight bookings and liaising with transport providers.
• Tracking deliveries and following up outstanding or delayed consignments.
• Obtaining and maintaining proof of delivery documentation.
• Processing sales orders and maintaining accurate system records.
• Assisting with stock and inventory administration.
• Preparing reports, job breakups and logistics information.
• Responding to internal enquiries.
• Providing general administrative support to the Logistics / Despatch Manager and wider team.
• Supporting the team with other administrative tasks and projects as required.

About you

You’ll be someone who enjoys being organised and takes pride in getting the details right.

• Previous administration or coordination experience.
• Excellent attention to detail.
• Strong organisation and time management skills.
• Good written and verbal communication skills.
• Confidence using Microsoft Office, particularly Excel and Outlook.
• A proactive approach and willingness to learn.
• The ability to manage multiple tasks and priorities.
• A positive, team-focused attitude.

Experience in logistics, transport, warehousing, manufacturing or a similar environment would be beneficial, but isn't essential.

IVE is Australia’s leading holistic marketing company, bringing together creative, data-driven communications, integrated marketing, production and distribution.

You’ll join a team where your contribution matters and where there is an opportunity to develop your skills and grow your experience across logistics and operations.

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