Brisbane Office & Facilities Coordinator

Empire Group; Brisbane; On-site; AUD 81,000 - 99,000; Full time

Benefits offered by this job

Staff benefits including discount gym

Job summary

Empire Group is seeking an exceptional Office Coordinator to join the Brisbane office of a national law firm, ensuring smooth day-to-day operations and a first-class workplace environment. Reporting to the Office Manager, you will coordinate office operations, facilities, administration support and client-facing functions to uphold high standards of service.

This role offers exposure to a broad range of operational tasks, from onboarding and desk setup to document handling and event

Qualifications

• Experience in a professional services environment (legal, accounting or consulting).
• Exceptional communication and interpersonal skills.
• Polished, corporate presentation.
• Proactive, solutions-focused approach.

Responsibilities

• Induction of new starters including manage building access passes.
• Setting up desks for new starters and arranging office moves.
• Coordinate and liaise with stakeholders such as building management and service providers.
• Manage incoming and outgoing mail (internal, external & national).
• Data entry including reconciling invoices, special mail requests (Australia Post and Couriers).
• Archiving, both physical and electronic files.
• Handling confidential client documents and files.
• Working with spreadsheets and maintaining records.
• Overseeing stock control for stationery and kitchen supplies.
• Court filing and safe custody when required.
• Coordinate office events (office, client and social committee).
• Setting up boardrooms for meetings and events.
• Reception coverage.
• Office Manager coverage.

Skills

Communication skills

Interpersonal skills

Corporate presentation

Proactive solutions

Tools

Microsoft Excel

Job description

Empire Group is seeking an exceptional Office Coordinator to join the Brisbane office of a national law firm, ensuring smooth day-to-day operations and a first-class workplace environment. Reporting to the Office Manager, you will coordinate office operations, facilities, administration support and client-facing functions to uphold high standards of service.

This role offers exposure to a broad range of operational tasks, from onboarding and desk setup to document handling and event