Office Co-Ordinator

Michelle Sneesby - Founder and Managing Partner; Brisbane; Vor Ort; AUD 81.000 - 99.000; Vollzeit

Benefits dieser Stelle

Discount gym memberships

Health insurance

Zusammenfassung

Empire Group is seeking an exceptional Office Coordinator to support the Brisbane office and ensure smooth day-to-day operations in a professional services environment. You will coordinate facilities, administration, and client-facing activities, reporting to the Office Manager.

Responsibilities include onboarding new staff, desk setups, liaising with building management, managing mail, data entry, archiving, file handling, and stock control.

Qualifikationen

• Experience in a professional services environment (legal, accounting or consulting preferred).
• Exceptional communication and interpersonal skills.
• Polished, corporate presentation.
• Proactive, solutions-focused approach.

Aufgaben

• Induction of new starters including managing building access passes.
• Setting up desks for new starters and arranging office moves.
• Coordinate and liaise with stakeholders such as building management and service providers.
• Manage incoming and outgoing mail (internal, external & national).
• Data entry including reconciling invoices, special mail requests (Australia Post and Couriers).
• Archiving, both physical and electronic files.
• Handling confidential client documents and files.
• Working with spreadsheets and maintaining records.
• Overseeing stock control for stationery and kitchen supplies.
• Court filing and safe custody when required.
• Coordinate office events (office, client and social committee).
• Setting up boardrooms for meetings and events.
• Reception coverage.
• Office Manager coverage.

Kenntnisse

Excellent communication

Interpersonal skills

Professional presentation

Proactive mindset

Jobbeschreibung

We are seeking an exceptional Office Coordinator to join a national law firm and play a pivotal role in ensuring the smooth day-to-day operation of the Brisbane office. This is a highly visible position that requires a confident, polished professional who takes pride in delivering outstanding service and maintaining a first-class workplace environment.

Reporting to the Officer Manager, you will be the central point of coordination for office operations, facilities, administration support, and client-facing functions.

About the Role

Your responsibilities will include:

• Induction of new starters including manage building access passes
• Setting up desks for new starters and arranging office moves
• Coordinate and liaise with stakeholders such as building management and service providers
• Manage incoming and outgoing mail (internal, external & national)
• Data entry including reconciling invoices, special mail requests (Australia Post and Couriers)
• Archiving, both physical and electronic files
• Handling confidential client documents and files
• Working with spreadsheets and maintaining records
• Overseeing stock control for stationery and kitchen supplies
• Court filing and safe custody when required
• Coordinate office events (office, client and social committee)
• Setting up boardrooms for meetings and events
• Reception coverage
• Office Manager coverage

About You

To be successful, you will possess:

• Experience within a professional services environment, ideally legal, accounting or consulting
• Exceptional communication and interpersonal skills
• A polished and corporate presentation
• A proactive, solutions-focused approach

What's on Offer

• Salary package up to $90,000, depending on experience
• Join a well-established national law firm with an outstanding reputation and collaborative culture
• Staff benefits including discount gym memberships and health insurance
• Stable, long-term career opportunity
• Exposure to a broad range of operational and business support functions

Company: empire group