Office Co-ordinator

empire group; Brisbane; On-site; AUD 81,000 - 99,000; Full time

Benefits offered by this job

Staff benefits including discount gym

Job summary

Empire Group is seeking an exceptional Office Coordinator to join the Brisbane office of a national law firm, ensuring smooth day-to-day operations and a first-class workplace environment. Reporting to the Office Manager, you will coordinate office operations, facilities, administration support and client-facing functions to uphold high standards of service.

This role offers exposure to a broad range of operational tasks, from onboarding and desk setup to document handling and event

Qualifications

• Experience in a professional services environment (legal, accounting or consulting).
• Exceptional communication and interpersonal skills.
• Polished, corporate presentation.
• Proactive, solutions-focused approach.

Responsibilities

• Induction of new starters including manage building access passes.
• Setting up desks for new starters and arranging office moves.
• Coordinate and liaise with stakeholders such as building management and service providers.
• Manage incoming and outgoing mail (internal, external & national).
• Data entry including reconciling invoices, special mail requests (Australia Post and Couriers).
• Archiving, both physical and electronic files.
• Handling confidential client documents and files.
• Working with spreadsheets and maintaining records.
• Overseeing stock control for stationery and kitchen supplies.
• Court filing and safe custody when required.
• Coordinate office events (office, client and social committee).
• Setting up boardrooms for meetings and events.
• Reception coverage.
• Office Manager coverage.

Skills

Communication skills

Interpersonal skills

Corporate presentation

Proactive solutions

Tools

Microsoft Excel

Job description

We are seeking an exceptional Office Coordinator to join a national law firm and play a pivotal role in ensuring the smooth day-to-day operation of the Brisbane office. This is a highly visible position that requires a confident, polished professional who takes pride in delivering outstanding service and maintaining a first-class workplace environment.

Reporting to the Officer Manager, you will be the central point of coordination for office operations, facilities, administration support, and client-facing functions.

About the Role

Your responsibilities will include:

• Induction of new starters including manage building access passes
• Setting up desks for new starters and arranging office moves
• Coordinate and liaise with stakeholders such as building management and service providers
• Manage incoming and outgoing mail (internal, external & national)
• Data entry including reconciling invoices, special mail requests (Australia Post and Couriers)
• Archiving, both physical and electronic files
• Handling confidential client documents and files
• Working with spreadsheets and maintaining records
• Overseeing stock control for stationery and kitchen supplies
• Court filing and safe custody when required
• Coordinate office events (office, client and social committee)
• Setting up boardrooms for meetings and events
• Reception coverage
• Office Manager coverage

About You

To be successful, you will possess:

• Experience within a professional services environment, ideally legal, accounting or consulting
• Exceptional communication and interpersonal skills
• A polished and corporate presentation
• A proactive, solutions-focused approach

What's on Offer

• Salary package up to $90,000, depending on experience
• Join a well-established national law firm with an outstanding reputation and collaborative culture
• Staff benefits including discount gym memberships and health insurance
• Stable, long-term career opportunity
• Exposure to a broad range of operational and business support functions