Legal Assistant, Projects, Energy & Infrastructure

Herbert Smith Freehills Kramer LLP; Melbourne; Hybrid; AUD 80,000 - 110,000; Full time

Benefits offered by this job

Home office allowance

Wellbeing fund

Job summary

Herbert Smith Freehills Kramer LLP in Melbourne is seeking a polished Legal Assistant to join our Projects, Energy and Infrastructure team. You’ll support two Partners and a team of senior lawyers in a fast-paced environment, acting as a central hub for coordination and document management.

The role offers mostly office-based work with occasional work-from-home flexibility, focusing on collaboration, relationship-building, and efficient matter handling across matters and events.

Qualifications

• Experience in a legal support role.
• Exposure to billing, invoicing and reporting.
• Strong time management skills, with the ability to juggle competing priorities.
• Experience with matter management and mentoring junior team members.
• A positive, proactive approach and the ability to remain calm under pressure.
• A passion for supporting your team and helping to strengthen client relationships.
• An innovative mindset, curious about AI and emerging technologies

Responsibilities

• Managing matters, time entries and billing with precision.
• Coordinating internal and external meetings, proactively adjusting schedules when priority matters arise.
• Creating and managing documents using Microsoft Office and iManage.
• Organising travel and reconciling expenses.
• Supporting and helping to manage business development initiatives and events.
• Collaborating with Legal Assistants in other practice groups on joint matters.
• Collaborating with and mentoring Administrative Assistants.
• Maintaining compliance with firm policies, including file management and risk protocols.

Skills

Legal support

Billing & invoicing

Time management

Matter management

Mentoring juniors

Calm under pressure

Team support

AI awareness

Job description

We're looking for an enthusiastic, polished and professional Legal Assistant to join our Projects, Energy and Infrastructure team in our Melbourne office.

You'll be supporting two Partners and a team of senior lawyers. If you love being the go-to person and thrive in a fast-paced legal environment, this role could be right for you.

Flexibility: Predominantly office-based, with flexibility to work from home occasionally. We value teamwork, collaboration and building strong relationships across the team.

What your day might look like

• Managing matters, time entries and billing with precision.
• Coordinating internal and external meetings, proactively adjusting schedules when priority matters arise.
• Creating and managing documents using Microsoft Office and iManage.
• Organising travel and reconciling expenses.
• Supporting and helping to manage business development initiatives and events.
• Collaborating with Legal Assistants in other practice groups on joint matters.
• Collaborating with and mentoring Administrative Assistants.
• Maintaining compliance with firm policies, including file management and risk protocols.

What you'll bring

• Experience in a legal support role.
• Exposure to billing, invoicing and reporting.
• Strong time management skills, with the ability to juggle competing priorities.
• Experience with matter management and mentoring junior team members.
• A positive, proactive approach and the ability to remain calm under pressure.
• A passion for supporting your team and helping to strengthen client relationships.
• An innovative mindset, curious about AI and emerging technologies

What you can expect from us:

• We're a world leading international law firm with a global team of over 6,000 professionals across 26 offices. As the market leader in Australia, we are committed to high performance, collaboration, diversity and digital innovation. We are client-centred, commercially driven, and renowned for our solution-focused expertise. We will align your growth with our ambitions.
• We make your personal and professional growth our business. And as part of the team, our ambition is yours too. Wherever you are in your career: grow and help the firm grow with you.
• We will provide opportunities to learn on the job as well as a mix of learning opportunities tailored to you. Daily experiences, supportive challenges, team collaboration, mentors, and structured learning opportunities help you to expand your knowledge and reach your goals.
• We value your wellbeing, both at home and work and we place a strong emphasis on mental health. If you need support, you'll have it and we'll empower you to harness your personal strengths, navigate uncertainty, embrace opportunities, and effectively manage things within your control.
• For more benefits on offer such as our holistic wellbeing fund or home office allowance
• Join us to be part of a human, bold and outstanding team at Australia's market leading law firm.

We are committed to attracting people from all backgrounds and creating a respectful and inclusive culture where everyone thrives. We see this as essential to our success, including our ability to innovate and achieve sustained high performance. This is a key part of our Values-Human, Bold, and Outstanding.